6/14/2005 BOARD OF LIBRARY TRUSTEES Minutes

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Melinda updated the Trustees on the numerous individuals and groups contacted, as well as future plans in the fundraising effort—these included the following: • Important to "tell the story"...we're building a library! • Melinda said Monsignor Tosti is very supportive of the Library fundraising effort. • June 29...a casual session(5pm-6:30 pm) to be held with Friends, Library Trustees,Building Committee,Library staff, Town Manager, et al. to give an overview of what's ahead. • August 6...Melinda to attend New Seabury Homeowner's Association Meeting. • August 20–Artisan's Fair. • September 28...Special event for women only...tickets will be sold through the Friends. • 2 cocktail parties will be done...huge article will be in Mashpee Enterprise advertising them. • Eastern Bank donated$25,000...publicity will be released after grant decision. • Melinda showed the Trustees the informational flyer that has been created and will be distributed. The flyer includes a pledge form. All the Trustees were impressed with the content and format of the flyer. • Web site, phone,e-mail will be available to receive pledges. • Signs will be placed advertising the building of the new library and a rendering of it...on the order of what was done by Boch Center. Melinda asked the Trustees to let her know of anyone who might be willing to work on or sponsor the signs. • Helene suggested creating badges for folks to wear announcing we're building a library. Library Newsletter Nancy Stafford did a mock-up of the front page that was shown to the Trustees. It was well received. Grants David advised that for the "green aspect"(energy efficient)of the Kresge Foundation grant application we have to designate a"green champion". Jane Dolan of the LBC is preparing the grant application. Motion: Carlo D'Este motioned that we designate Steve Cook as the"green champion" for this grant; Nancy Soderberg seconded the motion; and it was unanimously approved. David then advised that according to Shelley a financial statement is needed for the Kresge Foundation...Kresge requires an audit of Friends of the Library funds and Ted Nodolny will work on getting an audit. In addition, professional data of the Library Trustees is needed. David informed the Trustees he will be in touch with each of them to get the necessary information from them. New Business In the past the Library has always closed on the Saturday of the Artisan's Fair. This was discussed. Motion: Dianne Smith motioned to close the Library the day of the Artisan's Fair; Carlo D'Este seconded this motion; and it was unanimously approved. Action Item David asked Nancy Soderberg if at the next Trustee meeting she would re-visit the e-mail she sent out regarding Trustee terms and by-laws. Nancy said she would do this. Next Meetine Tuesday,July 12, 2005, at 6:30 p.m. in Mashpee Library Meeting Room.