5/13/2008 BOARD OF LIBRARY TRUSTEES Minutes

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i Ihpee Public Library P.o* Box 657 Mashpee, Ula 02649 Circulation for April 2008 was 9,762 items. YTD is 110,713. FY 07 10:497 The year-to-date rculation total is 11 Olr 713 items. We began circulating downloadable audio books in Mid March and had 12 circulations as of March 3&. The new product is called overdrive and is featured prominently on the CLAMS website. I expect circulation of this product to increase as patrons become aware vire are offering it. 11e are in full roving mode noir. Press releases have gone out to the media announcing that the library will close on May 2o . The staff will be packing up the contents of the library for the rest of that geek. The DPNH and the Sheriffs Department will physically move the contents of the library on May 27th to the neer location on .toy street. David DelVecchio, ashpee's IT Director, MOO coordinating things with Comcast and CLAIMS to ensure that we have telephone and CLAMS services at the temporary library. The official reopening and ribbon cutting is 930 on ,dune 4th. Representatives of the town and south Cape Village will be on hand. Any trustees that are available that day are encouraged to attend the reopening ceremony. The staff have been preparing for the move by packing up those parts of the collection that will go into long terra storage. There are about 5,000 items now at Flagship storage. - The library is having an Amnesty period from May 12th until the reopening. The staff hopes to recover long overdue items prior to the move. This is the fiat amnesty period in about 20 years. It is hoped that residents will take advantage of the amnesty to clear their records of older overdue items. The most runt meeting of the Planning and Construction subcommittee met on April 3&to review the budget estimates which Stewart Roberts had present to the committee at their previous meeting. The estimates were about $700,000 more than the project budget. The subcommittee,met a week later to discuss gays to carry out the project within budget. The subcommittee agreed to shift money from the furnishings budget to the construction budget and to fund that through fund raising. The furniture isn't need for at least 18 months so its costs could be deferred and the furnishings are something that residents would be interested in donating. Reductions were made in the demolition costs. Catherine Laurent fell the figures provided to demolish the building and park lot was much higher than the projected east. It was agreed to defer the cupola unless someone wanted to donate it. Interior finishes were discussed for the first time. It was felt that the estimator selected more expensive options than the library had ever intended to use. The cost for the photovoltaic panels was removed from the construction costs. The subcommittee felt the town would issue that as a