11/18/2008 BOARD OF LIBRARY TRUSTEES Minutes

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Mashpee Public Library P o Box 657 lahpee ISA Circulation for October 2008 was 9,422 iters. This compares with last year's circulation of 10,579,-Year-to-date circulation is 45,001, which is running about 1.25% less than FY 200 8. I expect that will continue as long as we have the smaller collection and a smaller library. In preparing figures for the FY 2010 budget,, I looked at Falmouth Library's circulation figures for the first quarter of this fiscal year compared to the same period last year, They were in I ashpe 's situation of being in a temporary facility for 18 months. once the library reopened, their circulation gent up % so far this fiscal year. I expect that Mashpee g ill also see a huge rise in numbers once the new library is built and. occupied. Most of the month was spent working on the library budget. At last month's meeting, I mentioned I would be working on the budget. Jane Dolan reminded me that FY Zoo was the year we will be reopening the new library and asked if we would be requesting additional staffing in this budget. We had discussed requesting the additional staffing once we move to the larger library. luny thanks to Jane for pointing out to me that this is the year vire would need the additional staffing. Our budget instructions frorn Joyce Mason were to prepare a budget with a level funded bottom line. Any COLAs or step increases were to be funded by cutting somewhere in the expense lire items. I briefs discussed with her the need for additional staffing.. That rade it impossible to follow her instructions. Joyce requested I prepare two budgets; one with current staffing and one with the Reference Librarian and circulation Assistant for the children's department* Once I began preparing the budget, I realized energy costs would also increase since the new library is 6.5 times the size of the temporary space. I cut expenses wherever I could but had to increase the energy line item in both versions to a realistic figure. Budget 2 uses the same figures as Budget 1 but adds the 2 positions and increases the collection materials to 'maintain the 16% ratio needed to maintain state certification. Maintaining state certification is crucial because we would lose our construction grant payments if we were to become decertified. We will need an Article for May Town Meeting to create the new positions. The Article will be due in early February. In the meantime, .I meet with Joyce on November 2 toget her comments on our budget submission. To date, I have not had any additional feedback from her other than her request to prepare the to budgets.