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l <br /> ViI[age Place 1448 Turn pike Street Suite 2-11 South Easton A 023 75 1 T 5 D38-58/238-0 0 1 F 0 0 <br /> 0- <br /> associates www.pomroyassociates.com <br /> Maee Library oiee ae <br /> ,. .,. <br /> Meei lea <br /> December 4, 2008, 6:3 pm <br /> To wit Officials Present <br /> Joyce Mason�4,Rend Read ],Catherine Laurent Pd,Helene Defoe <br /> Committee Members Present <br /> Steve Conk,Chairman [ 1,Iry Goldberg,Vice Chairman K Janice Mills,Clerk <br /> Joe Brait[A Sheldon Gilbert Tricia Parolsl i f 1,Kevin Shad ett W,Eugene Smargon <br /> Manazement Teant Present <br /> Richard P mr y� <br /> Agenda 5 <br /> 1. Public Libra�r <br /> a. Communication Protocol and Site Access <br /> CL will be the Point ofContact(POC)for all project communication from PA to the Town. <br /> All T wnfLibrary related items needed to be communicated from Mashpe Committee/Library t <br /> the Project Team must go through CL as the POC. <br /> All access to the site by any Town/Committee/Library members must be scheduled through P <br /> and please do not just show up on site. No visitors will be allowed on the site w PA and 1 ufftree <br /> pic-approval. <br /> • No st tements will be mad t the press by P.A/JSuffiree without the P 's approval. <br /> There will be no coffeeshop management or information flow from PA, JSR or the contractors. <br /> . V .0 Bid Protest--No news fro the A 's office at this time. Bufftree has proceeded with award t <br /> 11S. <br /> c. Construction Contract—Issued as of 11/11/08 <br /> h <br /> d. Building Permit—Issued on 11 19108 <br /> . Demolition Permit —Pending NSTAR termination letter. Expecting the letter on 12/5/08 and Permit <br /> shortly thereafter. <br /> f. Material Vesting—Contract signed on l 1117/0 8. <br /> . LEED Certification—Coordination Meeting at JS 's office on 12/8/08 to review waste Management <br /> Plan. <br /> h. Second % Pa ment by M L -Plans, Specs, Bldg Permit and GC Contract have been issued to <br /> Patience Jackson at M LC.I a hpee to send in formal Request for Payment. <br /> i. Project budget — Received IT needs assessment and budget on 12/4/08, waiting for JS 's final <br /> FBF&E summary and recommendations. Final budget report will be presented at neat meeting. <br /> j. Construction Pre-Con Meeting—Pre-con meeting was beld on 10130108. <br /> k. Construction Schedule —A formal schedulehas not been submitted by Bufftree to date. PA will not <br /> allow demolition to begin until the waste Management Plan is submitted and approved. More will be <br /> known wn after the 12/8/08 LE I 's coordination meeting. <br /> Pornr y Associates—Project Update-Library--1214/08 Update Meeting Agenda Page l of t <br />