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Meeting Room Policy(continued <br /> Sandy Horsrnan asked if meeting rooms are available to Mashpee groups only. Kathy said that priority could be <br /> established for Mashpce-based groups,but there are many regional groups that service Mashpee,'and have <br /> Mashpee members. <br /> Joan Lyons asked if the process of submitting meeting room applications can be rnaiiaged electronically once <br /> the new website features are complete and suggested compiling a list of"already approved" groups. Kathy said <br /> vire could create such a list, but an approval for a group to have one type of meeting does not necessarily mean <br /> they can hold any type of activity at the Library, and groups would need to submit some type of application <br /> request for each date,and agree to policy each time. <br /> Matt Auger commented that with electronic processing this meeting room procedure is going to get easier to <br /> control. However, he warned that the Library should not do dup lieate electronic and paper processing. <br /> There was a discussion that since current meeting policy is that no political activities are to be held at the <br /> Library, apolitical patty's caucus would be considered a political activity since that is ars election. It was <br /> suggested that in the-policy where it says "political activities"this should be clarified by stating"political <br /> activities, such as campaign events,caucuses,fundraisers". <br /> Kathy said we have to set boundaries and have a time requirement—for instance,application must be submitted <br /> at least 2 weeks in advance and confirmation will be sent Within, say, a week. Kathy said an applicant cannot <br /> just call in and expect instant response. <br /> Matt asked Kathy if her preference is for the Library to charge fees for meeting room use. Kathy said we can <br /> only charge to cover actual cost outlays, such as facilities/custodial,and cannot make a profit from the building. <br /> Matt said sometimes charging is a way of controlling and limiting demand. Kathy noted that also limits access <br /> for groups who could net afford to pay fees. <br /> Next Meeting: 4 p.m.,Tuesday,February 13, 201.8 at the Mashpee Library Conference Room. <br /> Adi ournment <br /> Joanons motioned to ad` rn outhe�meetu�g; Amanda Hall seconded the motion; and the rnotion was <br /> y � <br /> unanimously passed.. The meeting adjourned at 5:50 p.m. <br /> Respectfully submitted, <br /> -17 <br /> (.. n iliberti <br /> ecord ing Secretary <br /> LISTED DOCUMENTS <br /> Library Director's monthly report. <br /> Meeting boom Policy <br /> 2 <br />