1/13/2009 BOARD OF LIBRARY TRUSTEES Minutes

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Mashpee Public Library P O Box 657 Mashpee MA Circulation December 2008 was 8,196 items. This compares with last year's circulation of 8,852. Year-to-date circulation is 61,789, compared to 69,688 items circulated during the same time period fast year. The two major topics this month are budget revisions and progress on the building project. I1! begin with the budget message.-Joyce met with all department heads on December 17t' asking us to further reduce our 2410 budget requests,.because of the uncertainty in nate aid next fiscal year. Joyce asked that we prepare a 1% and 2% reduction of our previous submissions. She stated that it probably would effect staffing but she was Moping to avoid layoffs. She asked us to review our budgets and see what cuts could be made. My approach was to re-examine all the Expense items, looking to further reduce any fine. ;.ems. I zeroes out the. Children"s Programs a.md the Members"*r%, dues lines. Janet receives some funding from the Friend and the,Massachusetts _ Cultural Council for programs. The small amount in the line item world have funded a single program so it's not a major sacrifice. We had already reduced the number of memberships to MLA and ALA. If funding improves, we can reinstate them others wise well let them go for this year. The balance of the cuts came from staffing. X have planned an unpaid furlough day.for each staff member to meet the 1% goal. if we have to cut 20/o, it results in a four day furlough for each person. I cut several hundred dollars from the summer assistant position. I would either have her work less hours per week or end the position sooner in the fall. I'll determine'which route to go once I know .the depth of the cuts. X will ask the staff to tike the time off in half or quarter days, to minimize the weekly impact on the library and the staff's paychecks. However it goes, its more palatable than losing positions. At the January Department Head meeting, Joyce announced a spending freeze. We were instructed to stop buying and spend money only on fixed expenses, like utilities. I have Joyce's agreement that I must continue to purchase collection materiels to maintain the 16% ratio needed t6maintain our eerGf:ation. The news on tete building is all good. If you've driven by the site, you've seen that the building came down on December 30"'. Prior to that, the brick facing and windows and doors were removed for recycling purposes. The crew is has removed the remaining slab and pavement and leveled the lot. The next subcommittee meting:is January 15t', following the ground breaking ceremony.