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BOARD of LIBRARY TRUSTEES <br /> TUESDAY,,F UA 10,2009 <br /> TOWN HALL MEETING ING ROOM 3 <br /> Present; David Burton,Carlo D'Este,Heather Lakatos, Dianna Smith,John Kowalski,Fancy Soderberg(arrived 6:50 <br /> p.m.),and Helene DeFo ,Library Director. <br /> Absent; Jane Dolan. <br /> Chairman David Burton called the meeting to order at 6:35 p.m. <br /> Approval of Minutes <br /> Heather Lakatos motioned to accept the minutes of the Meeting of January 13, 2009 as written;Dianna Smith seconded <br /> this motion;and the notion was approved by all Trustees present...Nancy Soderberg had not yet arrived. <br /> Reports <br /> Helene DeFoe distributed copies of her January monthly report,along with the January CLAMS circulation statistics <br /> report. Both reports are attached to the printed set of these minutes. Helene said she wi 1 I provide Janet Burke's January <br /> report to the Trustees via e-mail and that report is also attached to the printed set of these minutes. Helene's reports <br /> were reviewed and discussed at length. The following items were also included in the discussion: <br /> o%of the total library building project grant funds has been received. Helene advised that the next payment <br /> will not be until we are 75%complete with the library building project and they will hold back 10% until <br /> completion of punch list items. <br /> 0 If Friends are approved for the young adult grant,the money would have to be spent in 2009 so it would be used <br /> for training since we still wouldn't be i the new library building. <br /> 0 A list of statistics on downloadable audios that was added since last'March was presented to the Trustees by <br /> Helene and the list is attached to the printed set of these minutes. <br /> Friends of the Lil�rr�r <br /> Jack Kowalski informed the Trustee of the agenda to be addressed at the Friends meeting on February 12''. There were <br /> a number of questions/issues to be addressed at that February 121' meeting and Jack was seeking input from the Trustees. <br /> Some of the topics were: <br /> Does anyone have information on large donations made prior to 2007, or where can this information be <br /> obtained? Friends' records prior to 2007 included some of this information,and Friends want to ensure the list <br /> is complete. <br /> 0 Policy for inclusion o "Nall of Honor". Also, should corporate listing and individual listing be separate dr <br /> together? The Trustees felt it made sense to have a corporate display on the wall and an individuals display''on <br /> the wall. <br /> 0 what about contributors donating large amounts of time and expertise? How do we deal with this? Helene <br /> mentioned that Shelly had commented that in addition to the Wal l of Honor and plaques,perhaps some 'type of <br /> brochure could be printed recognizing contributions. <br /> Finally,Jack said the Friends ask: when these issues have been settled, do they need approval from the Board of <br /> Library Trustees` It was the feeling of the Trustees that at a minimum the Board could certainly act in an advisory role. <br /> The consensus was the Friends should Borne up with what they want and thea let the Trustees have a"loot -see"and give <br /> input. <br /> Donation...David Burton advised that he saw Tedi Marsh the other day and during the conversation she mentioned that <br /> the next day would have been her father's birthday. She gave David a cheek for a donation made out to the Friends; and <br /> Helene will give the check to Barbara Notarius when they meet tomorrow. <br /> t <br />