4/13/2010 BOARD OF LIBRARY TRUSTEES Minutes

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I `- OAR- o L AY TRUSTEES M TIN ---.. R SDAY,APRIL 2 ,2010 MAS P L LIBRARY CONFERENCE ROOM. Present: David Burton,John Kowalski,Jane Dolan,Carlo D'Este,Nancy Soderberg,and Helene DeFoe, Library Director. Absent: Patricia Gamache,and Dianna Smith. David Burton,Chairman,called the meeting to order at-6:20 p.m. New Business David informed the Trustees that he was approached by a High School student who was asking whether or not she could do a video in the new library building for her school project. David said he would present her request to the Trustees d to the Library Director. Helene commented that if the Trustees approve her,doing the video,thea: I. In doing the video if she films anybody,then she should ask their permission and have them sign a permission fornn. 2. If children to be filmed, she must first have parents sign permission form. . Helene suggested the student prepare a general outline of what she plans to do. . Trustees said whatever is done is not to be put on the Internet. David said he would have the student contact Helene so they could discuss hese issues in person if, in fact, she still would like to do the video for her school project. Staffing-Crisis David said that although the Trustees were scheduled to meet May ,Jack Kowalski and Jane Dolan witnessed first- hand at the Library on Friday the critical situation that the current library staff is having to deal with and Jack felt the situation could not wait and the Trustees had to meet as soon as possible to deal with the matter. David thea turned the meeting over to Jack,Jane Dolan and Helene to bring the Trustees up-to-date. In a nutshell, it is impossible for the current staff to handle the volume, especially dealing with the size of the -story building. Jack Kowalski and Jane Dolan happened to be at the library at the same time last Friday...-the staff was overworked; didn't get to lunch until : o;and couldn't even leave their workstations to go to the bathroom without feeling guilty. Jack said it was obvious this emergency situation had to be dealt with now to prevent staff meltdown. Knee h is liaison to the Friends,David and Jane agreed that he should contact the Friends immediately for a possible quick-fix solution. The Friends have come though with sufficient emergency funds to get temporary help to get us through the next two months. Jack said this will help only for 2 months. David said that just prior to this meeting David, Jack and Jame met with Selectmen Terrie Cook and asked for long-term planning after the 2 months,how do we hire without getting into liability problems, etc. Jack said they suggested to Terrie Cook that the Town undo the hiring freeze to the extent that the Trustees can hire independent contractors for the library and pay there with the re-directed$75,000 gift from the Friends.-Terrie Cook said she would take this back to the Board of Selectmen to ask thein. She said they"re meeting May 1 ,but it was explained to her that this crisis cannot wait that long so Terrie said-she would see what she could do now. 4