5/5/2010 BOARD OF LIBRARY TRUSTEES Minutes

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-- - - ARS L RAR I S J.EES EMERGENCY MEETING HELD WEDNESDAY,MAY 5,2010 MASBPEE LIBRARY CONFERENCE ROOM Present: David Burton,John Kowalski,Jane Dolan,Nancy Soderberg,and Helene DeF'oe,Library Director, Absent: Patricia Gamache,Carlo I ' ste,and Dianna Smith. Once a quorum arrived,David Burton,Chairman,called the meeting to order at 4:50 p.m. and David thanked the -Trustees for their leadership and commitment, Old Business Scult)tures for the Lirr Jane Dolan showed photos of sculptures that would sit atop the time capsule pedestal. The Board all agreed the piece titcd Surprised by Joy would be perfect. Jane then reported that Tedi Marsh and her son had been at the library and walked with Jane around the outside of the library building for a spot to place a sculpture that her son will be creating and they will be donating to the library. StaffLng Crisis David stated that the purpose of this emergency meeting is clue to the continuing staffing crisis and challenges the library faces and the urgency ofthe situation. Jane Dolan informed the Board than at Town Meeting last night Terrie Cook -approached her and informed Jane that the Board of Selectmen was going to talkabout this agar at the Board of Selectmen meeting next Monday,May lot'. Jane said she did ask Tem*e why at our meeting with her last Thursday she had not mentioned the Board of Selectmen had discussed the 00 gil=t t their previous meeting. Jack Kowalski stated that at the Trustee meeting on April 29thwe taped about essentially paying for contract labor and that the Trustees would talo this on ourselves with$15,000 funding from the Friends. Jack said Mark Gildea at his law firm who is very experienced and astute in municipal lav indicated to Jack that with this approach the mistake we would be making is not putting this at the door of the Selectmen and the Town Manager because they have to implement gating coverage for the Town on anybody we Dire as contract labor. Jack also spoke with another attorney with municipal law expertise and Jack is convinced it is sound-advice. To Haat enol,Jack presented a draft of a Board o Library Trustees Position Statement for the Trustees to consider. Jack noted that this drafted position statement points out the problems we're encountering and also points out solutions. He said we will Wk about a 60-day fix and also the $75,000 for the long term. This Position Statement approach is putting the Town on notice that we are going to do it. Jack said Mark offered gratuitously to represent us in anything that may Borne down the line. Nancy Soderberg commented that it is great to have good, solid Delp behind us, Nancy Soderberg asked Helene: How would you manage training the contract labor? Helene responded that trained librarians are mailable so here basically would be no training needed since they are already trained in the CLAIMS system. Helene exited the meeting.