1/25/2011 BOARD OF LIBRARY TRUSTEES Minutes

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Library Stain -for Remainder-of-F—Y-20 11-and-for - I n inu� David said he asked whether any moneys were put aside for pay-outs or buy-outs, David explained Helene had informed Personnel 18 months ago that she would be retiring;Helene submitted her final papers this month and made it official. According to Marilyn there s an account for these purposes but that money is earmarked for someone leaving Personnel in May. Terrie Cook commented that she is a little confused by this statement because Helene put in her plans 18 months ago so Terrie said she'd need clarification. Helene stated that it would seem since she is retiring before somebody retires later in the year then shouldn't the funds be for the Library? 0 David said it was also mentioned in November that it was our hope that Bridget) ontrager would be a`place holder and appointed Temporary Library Director. Nothing was questioned at that time. David said Helene checked about salary differential and it was estimated to be about$1,900. Tem*e Cook said she thinks that maybe crossing unions there may be a 10-day posting required under union rules,but she doesn't know so this has to be looked in o. Helene is under Administrator's Union;Bridget is under Clerical Union. 0 Helene said that only recently Marilyn Farren asked whether Bridget would be looping for a differential and the topic of union never carne up. It was just to the last 2 weeks the union topic carne up. 0 David said to get the Library Director position posted a"Vacancy Request Form"with job description has to be submitted to Marilyn by Trustees and has to be approved by Town Manager. Helene said she will try to review the job description Marilyn has on file to be sure everything in the new building is included. David said come Monday,January 3 l t we do not have enough staff. In February the Children's Librarian will be taking her week's vacation so she will be out also. David said that is the current situation. He said it has been the mission of the Trustees to keep the Library functioning; stay accredited; peep Library reasonably staffed between paid staff and volunteer's. we do not have enough staff. A certain number of staff has to be in the building to open the doors for safety reasons. Helene advised that she checked with the Board of Library Commissioners and the most the Library could cut and not ` lose certification is 5 hours. Friday the Libraxy is open 5 hours. Therefore while it's not going to be a popular thing, Helene thinks closing Friday would be most Table and then'spread coverage over other days until you hire a Director and then you can go back to normal hours. Problem is you try to spread everyone over 6 days a week. Helene said she has been covering the reference desk at least 15 hours a week. It was the consensus that the Library should close on Friday until staff needed.has been hired. Motion: David Burton motioned that effective neat week beginning January 31,2011 we will close the Library to the public on Fridays until such time as staffing levels are brought up to the point where we can go rack to being open on Friday;John Kowalski seconded this motion. VOTE: Unanimously approved. David said he was gratified that std positrons were created at Town fleeting last October. Terrie said at last F'riday's convention the Governor said the State is doing local cuts again...so,no money. David said day--to-day everyone is doing the best they can; we will have amended hours for the foreseeable future and still we are way short. He said Friday is typically a Children's Prograrn day so that will be a problem. David said he dict not get the feeling that there is help -float* t 'own Hall. He said we've beefed up volunteer role and rely on then even more heavily now. . David asked: If we had a directed gift or grant where we could hire subcontractors what about that? Terrie said the best way to get answers is to meet with.Marilyn Farren and Joyce Mason. Terrie said she would be willing to join in this meeting as a facilitator and she would also ask Mile Richardson to be there since he will be the Selectmen Library liaison next May. David and Jack.wholeheartedly agreed to participate in this meeting. Terrie said she will try to set time with Joyce and Marilyn and will contact Mike Richardson,David and,lack with meeting date/time. Helene asked whether or not it would be possible to prat an Article on Special Town Meeting warrant so they could hire Director in May? Terrie said`yes"it can be done,but where sloes the money corne from? 2