6/14/2011 BOARD OF LIBRARY TRUSTEES Minutes

Home Browse Search

TSTS MEETING TUESDAY,Y,JUNE 149 2011 MASH L' LIBRARY CONFERENCE ROOM Present:John Kowalski,Patricia Gamache,,lane flan, Sue McGarry, Carlo I ' ste,and Sandra Lahart. Absent: David Burton. + Also Present:Kathy Mahoney,Library Director Barbara Notarius–President,Friends.of the Library Nancy Soderberg–Friends of the Library Mike Richardson–Board of Selectmen Helene leFoe–Retired Library Director Audience: Geoff`Spillane–llashpee Enterprise Jack Kowalski, Chairman,called the meeting to order at 6:02 p.m. and stated that agenda items would be addressed out of order listed on agenda since Jane Dolan has to leave the meeting by 7 p.m. Reports Events Room and Meeting Room Policies Jam Dolan reported:, . They are looping to consolidate policies. Jane said she has been working on reviewing the policies to see i there are redundancies and, if so,to consolidate, 0 Jane did some research on other library websites regarding fee structure. Fees vary from library to library. For instance, Sandwich allows for-profit groups to use their'meeting room;Provincetown limited use to non-profit or governmental agencies. Provincetown charges per hour for use of their rooms. Providence allows for fee events groins. They charge 1 00/hour for the meeting room but chanes$200/hour for groups who are charging for the event. 0 Jane spoke with Kathy Mahoney and Barbara Notaries this afternoon. ,lane said she personally is open to having'an income stream come in throw the meeting room,but felt if we do so we have to set strict parameters on who we charge and what we charge. Also, is the Town agreeable to our doing this? If yes, where does the money g 0 Barbara Not rius stated Haat she spore with Joyce Mason about this topic a year and a half ago before the 1 ibrary was open. Barbara said at the Senior Center Jim Long decides who pays or not and also how much is charged. By our giving roam use for free not only are we not making anything but we're depriving the Senior Center of income. Barbara said the Friends would provide personnel to monitor room events on library of-hogs and suggested that the Friends would receive the fees for performing this service,but Joyce Mason said it would not be possible for the Friends too keep the money, it would have to be deposited in a Town account but could be labeled for library use. 0 Barbara said little business groups have meetings ire restaurants and pay /hour—it would be wonderful to have that money coming in for the library. Mike Richardson commented that the account would have to be a separate,earmarked account because it is non-profit raising the funds. • Barbara said the meeting room policy could say if you are'a non-profit you have to appy for room a certain number of months ahead of time. • Kathy said that she feels the first thing we have to do is talk with Joyce Mason and have her talk to Town counsel about what we can legally do in terms of charging fees for the use of a town building,and then determine where the money would be deposited,and how it could be used. • Barbara said the Friends try to help when state/town funds are not available;but staffing is a Town responsibility.