8/9/2011 BOARD OF LIBRARY TRUSTEES Minutes

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Re ort LibraKy Director's Re its Kathy Mahoney distributed copies of her monthly report and the CLAMS circulation report for the month of July. Also provided was a copy 6f Janet urke's JiIly monthly'report. 'Copies of these reports are atta hed to the printed set of these minutes. The reports were reviewed and discussed. other points discussed included: 0 Kathy advised that if the Library opened another 4 hours September through Memorial Day then we would get full payment-State funding, rather than a pro-rated amount. Kathy said she is thinking of ways to add the hogs and probably they'd do a survey to get patron Feedback. David mentioned that in the past -3 surveys done there was an indication that Tuesday and Thursday nights and Saturday afternoon needed extra hours. Jack stated that the-long-range plan will tale about. - meetings of a 10-12 member cross-section committee with a moderator and then opera Public Town Meeting and then conclude with the plan. Friends of the MashMe Public Ubr ...Pat Gamache provided an update report to the Trustees. Events loom Pat Garnache mentioned that the Friend's are very concerned about the meeting room policy. Jack Kowalski said he,Kathy,Torn Mayo and Town Counsel had a meeting and unfortunately the way the Friends expect to use the Events.Room i -not possible. Jack provided some of the highlights of the discussion: Town Counsel made it clear that it is not acceptable for Friends to have any more rights than anyone else; Jack said we know it is unfortunate because of all that the Friends do for the Library. Jack said-he asked Torn Mayo to dheck as to'basis on which Town Counsel opinion is used. Tom will follow- up with Town Counsel on this and then we will be able to address this with the Friends, 0 Book Sale...Books are gifts to the Library. Friends do al l the sorting and work but according to Town Counsel they can't run the book stile and put the money-in their account—it has to go into the Town's Library]donation Account. Books off the shelves that go into the book sale are Town property and cannot go to Friends to keep the money. Jack again reiterated that When we get the memorandum of law on which Couns6l opinions are based,then it will be made available to the Trustees and to the Friends. Kathy mentioned that a number of libraries have a situation where Friends buy best-sellcr books and patrons pay a rental fee. Kathy said Friends can buy thebooks through the Library and get a great discount; rent out and then eventually sell the books. She said this is a way to earn approxinnate the same amount of money in a less- labor intense manner. 0 Jack mentioned thaffown,Counsel said there are varying accounts where-Friends can distribute funds ... for instance they can place an amount they budget for book purchases for the Library in one account; set-up a gift account for something they would like to buy as a gift,etc. SaIM and Comm ensation ort Kathy Mahoney said a request was submitted to the committee for her position to be reclassified anal in addition to Library d irector"s position there were 3 other positions in Town that were submitted to- e reclassified. Kathy said-that Joyce Mason suggested that Town gets rid of the committee so that reclassifications aren't clone every 3 gears and not done through the union. If the union votes to accept this contract,then reclassification requests would go directly t Town Hall. 2