6/12/2012 BOARD OF LIBRARY TRUSTEES Minutes

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Long Range Plan Kathy provided a copy of the Strategic Planning Committee workshop data listing. Jack said the demographics data Kathy worked on was an eye opener. In reviewing the data listing, it was obvious to the Trustees that there will be a lot to do and it will require funding. Friends Update...Fat Garnache said nothing to report since the last meeting. Trustees suggested Jack should notify Nancy Soderberg ofthe'upcorning Thursday Strategic Planning meeting...Jack will do this. Communications Selectmen Mike Richardson's Comments Mike Richardson said there are a couple of positions for Library to fill and they are still in the budget. Everything is going well. • Planning sessions are good strategic-wise...demographic data is interesting. Pat questioned why Articles at Town Meeting scene to be read trice---,once by Moderator and then by a Selectman. Mike very briefly-discussed Town Meeting procedures. Corresponding Secretary Rem Pat Gamache reported that she sent a thank you note to Linda Steele at Cape Cod 5 for the book marks they donated to the Library. Old Business Jack reported that he spoke with Brian of DKM&G law firm}yesterday and as of Friday the foundation will be incorporated that is first step before going to a 5 o 1(c)(3). Brian is working with Hanson Public Library. Jack i s to meet with Brian Friday. The Trustees had an in-depth discussion voicing a number ofconcerns with regard to going forward at thislime with 501(c)(3)so Jack will inform Brian that will be put on hold at this time. Mems discussed included the following: Friends fund will run out but after that have to be able to stand on our own.. 0 Foundation will be able to get bequeaths; apply for grants; • If we can't do on own,can hook up with Cape Cod Foundation. 0 Brewster,Chatham,Orleans have foundations or endowments. Some of the questions/concerns raised were: 0 Do we have Town support to go forward with foundation. 0 How do we get major support to make it happen? Jane pointed out that in midst of special building campaign they hired professional fundraiser and it was a v sh...didn't work out. .lack said if e'don't plan ahead,where is the money coming from Sue said she Bels we should have concrete ideas and thoughts about where money would be used. Also we have to realize a lot of work i ahead of us. Chip Bishop said strategically it is a good idea to keep foundation alive while talking with Friends. Consensus of the Board of Trustees was to ask Mike Richardson to discuss Trustees Friends situation with Friends of the Library. mike will'do this.