7/10/2012 BOARD OF LIBRARY TRUSTEES Minutes

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' BOARD of LIBRARY TRUSTEES MEETING TUESDAY,JULY 109 2012 MASHPEE LIBRARY CONFERENCE ROOM Present: John Kowalski,Patricia-Gama he, Sue Mc arty, Carlo D'Este,Chip Bishop,and Jane-I olan. Absent: Sandra Lahart. Also Present: Kathy Mahoney, Library Director Mike Ricbardson—Board of Selectmen i Jack Kowalski, Chairman,called the meeting to order at 5 p.m. ApRroyal of Minutes Jane Dolan motioned to approve the Regular Session minutes of June 12,2012 as presented. Motion was seconded by Chip Bishop. NOTE: Yes-6. Roll Call Vote: John Kowalski,yes Patricia Gaache,yes Cavo ' ste,yes Jane Dolan,yes Sue McGarry,yes Chip Bishop,yes Re orfs Kathy Mahoney e-mailed to each Board member a copy of her monthly report for June. A copy of the report is attached to the printed set of these minutes. Highlights of comments made during the review of the Library Director's report included the following: Chip noted circulation was down from last year. Kathy Mahoney explained various reasons.and that across the hoard most of the libraries in similar position. It was also noted that the figures exclude e-books. • Young people who contributed in the Strategic Plan process were very positive. 14-year old asking if some type of writing program could be set up and Carlo l ' ste offered to teach it.,.Carlo and Chip Bishop may do this in tandem. • Kathy spoke with one of the young people today who called and said she wants to volunteer at the Library. The Trustees were very pleased to hear this. • Chip asked why is Library turning back to To $20,000 from FY-12 employee salary lire when we are in dire need of stafg. He asked why thse funds couldn't be placed in reserve. Kathy said she asked about doing that but was told when money for budgeted year not used for allocated purpose then it goes back to General Fund. Bike Richardson explained the policy and why unused allocation(s)go to General Fuad. Policy Updates Kathy reported that Town Counsel approved thegift policy and that he is very happy with how well we are doing in updating Library policies. Kathy said that when policies are approved by Town Counsel that is when they're adopted. Accordingly Kathy is placing that"adopted"date on the policy. Kathy said Town Counsel approved the art policy but now that Library has different"banging"system we may need to add some more guidelines to that policy. Kathy does not think this would needTown Counsel approval,but would need .Trustee-approval.