9/11/2012 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD of LIBRARY TRUSTEES MEETING IPTG TUESDAY,SEPTEMBER 11,2012 1 IASHPEE LIBRARY CONFERENCE Roots Present: John Kowalski, Sandra Lahart,Patricia Gamache,Chip Bishop,and Jane Dolan. Absent: Sue McGarry, and Carlo I 'Este. Also Present: Mile Richardson-Board of Selectmen Jack Kowalski, Chairman,called the meeting to order at 5 p.m.and noted that Kathy Mahoney,Library Director, not able to be at this meeting tonight. Approval of Mnutes Jane Dolan motioned to approve the Regular Session minutes of August 14, 2012 as written. Motion was seconded by Sandra Lahwt- VOTE: Yes-4; Abstain-l. Roll Call Vote: Patricia Gamache,yes Chip Bishop,yes Sandra Lahart,yes John Iwalsi, abstain. Jane Dolan,yes Old Bgsiness October Town Meeting.warrant Jack Kowalski i noted by way of background information that previously the Board of Library Trustees had voted to put an Article on the October Town Meeting warrant requesting approval for 2 part-tine desk staff. Trustees met with the Board of Selectmen and the Selectmen wanted to hear from Finance Committee on our proposal. Obviously no one was happy getting into budget requests in October...the preference is to deal with budget smatters at May Town Meeting. In Library budget submitted last October for this year,there was funding for 2 new clerk positions, which would have been created at May 1012 Town meeting. The funding for one position was removed from the budget during the budget review process;the funds for the second position were left in the budget. Since funding for one position i still in the Y-13 budget, it was suggested that instead of submitting the proposed Article at October Tbwn Meeting,we could hire one part-time circulation assistant now with funds currently available in the budget, and request a second part-time circation assistant during the normal budget process. we would also ash that the Deference/Adult Seriees Librarian position,which is currently part-time,become full-time beginning next July L Mile Richardson spore with Town Manager Joyce Mason and got agreement to address this to the extent they can t this point. Jack said Kathy Mahoney made an excellent ease with Town Manager and Selectmen .s to staff needs;and Jack is confident about getting this done i May. The full-time reference librarian and part-time circulation position mentioned should be included in the May budget submitted to Town. Motion: John Kowalski motioned that the Board of Library Trustees withdraw the Article submitted from the October Warrant in light of the agreement made with the Town Manager and the Board of-Sel ctmen. Motion was seconded by Chip Bishop. VOTE: Yes-5. Roll Call Vote: Patricia Garmache,yes Chip Bishop,yes Sandra Lahart,yes John Kowalski,yes. Jan 'Dolan, yes Jack said'he will ask Kathy Mahoney�o send to the Trustees the job description write-up she prepared.