9/11/2012 BOARD OF LIBRARY TRUSTEES Minutes

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r • i' Mashpee Public Library Board of Trustees and Friends of the Mashpee Library Memorandum of Understanding Revised September 6,2012 Following will constitute an operating agreement between the Friends f the ashpee Library(Friends) e Mashpee Public Library Board of Trustees(Trustees). It will stand until and unless it is modified by mutual agreement of the Friends Executive Board and the 1 lashpee Public Library Board ofTrustees. Both the Trustees and the Friends acknowledge the following statements: The administration ofthe Mashpee Public Library is the responsibility of the Library Board of Trustees, which is the only body with legal authority to set policy for the library. The Trustees are policy setters, have oversight of resources and finances, set strategic plans,and determine the mission of the library. The Friends organization is vital to the growth and prosperity of the Mashpee Public Library. The Friends is an independent 501 3 volunteer organization with responsibilities to its bylaws, its members, the Board of Trustees, the Library Director, and the citizens of the community. Its basic mission is to raise both money and community awareness for the library, to assist in volunteer recruitment,to support library services, and to present programs in coordination with the Library Director. Both the Trustees and the Friends approve the following agreements: The Trustees agree to include the Friends in the long-range/strategic planning process, and to share library goals and initiatives with the Friends at the beginning of each fiscal year, followed by diSCUSSiODof how the Friends' resources and support might help forward these goals. The Trustees agree to supply the Friends with an annual "wish List" indicating the anticipated needs for Friends' support. Fiduciary responsibility to Friends members and donors will be of primary concern to both the Trustees and the Friends' Board when making decisions. The'Trustees agree to publicly acknowledge the contributions of the Friends, as is practicable, as a means of promoting the Friends, recognizing their efforts, and attracting new members-which will ultimately result in more funding and community support for the library. The Trustees agree to assist the Friends, when feasible,with promotional materials for the local media and on the Library website, and to accept payment in the library for Friends' promotional materials such as cookbooks,water bottles, book bags, and the like.