6/14/2005 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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There was a very lengthy discussion regarding providing closed captioning of Town video channels and the role of MCAT in funding such a venture. Some of the points and issues raised during this discussion included the following: • MCAT sloes not fund individual group needs,but,rather, needs that address the community in general. Consensus was that this is something that should be within the responsibility of Town fall,not MCAT. • Suggestion that Joyce Mason be invited to attend next meeting to discuss this and,perhaps, Joyce should seek Town Counsel pin on approach of MCAT not funding specific groins and only funding community needs in general. • In doing the renewal license with Comcast, ask Comcast to have equipment in place that allows closed captioning to pass through the'syste . Whatever can be clone technically must be detennined by Comcast. • Closed captioning is a very expensive and rare talent and would pose an undue uncial burden upon the Town if required for Toon broadcasts. Bind et Jarnnes Chi hoh n advised that the account balances as of Jure 1 are snatching very closely to the balances he projected. Bill Shea will subnnit his invoice next week for about$1500,,which will be for the first half of the year. Bin Shea The Committee advised fill that the Control room is to be locked, but it has not leen done yet. ,loge Mason was to have keys made. One suggestion was that perhaps a"lock box"'containing the key coup a installed at Town Mall, There was a discussion of the following problem areas being Faced: • Front door is being locked at 7 p.m. and this is causing problems for meeting groups and individual running control booth. This is a Town Hai problem,not MCAT problem. • uioing need for personnel to run the control rooms. • Still problems with coordinating meeting schedule tele is rs. Andrew will try to contact Jinn Marr to see what procedures he followed to coordinate meeting schedule/videos in the past. In addition, Maxine will work up some type of"job description"in the hope that someone at Town full can undertake this responsibility. • Retention period of videotapes of meetings seems too short. Should videotapes be placed on DVDs and stored` Motion: James Chishoixn motioned that the MCA's'Board recommends that all committee meetings that are videotaped be transferred from videotapes onto V 's and stored; Jim Moroney seconded this motion; and it was unanimously passed. MaEY.O'Keeffe Mary arrived at 4:3 o p.m. and was introduced to the new members of MCAT. Andrew asked Mary whether or not she would have any suggestions on how to improve administration of taping of televised meetings from Town rah. Specifically,how can we better organize job description tasks and what about DVD archives of taped meetings` Although Mary didn"t have any information to offer, she did suggest that the following individuals might assist: Dennis—Linda Fleming Harwich—Jill Mason(volunteer) . Yarnnouth—Peter Johnson-Staub Barnstable—John Klima,Town Manager's Office. Andrew asked Mary whether any towns are working on renewal license yet. Mary said Eastham is entering into renewal novo.