10/11/2005 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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-w - ri ht through the construdon of the building. The value of this function is that there will be someone on board at the very beginning who will be responsible for working closely with the staff of the library and the LBC to ensure that the plans for the new library adhere to their wishes. Mr. Gilbert reported that Steve Cook, a member of the,LBC as well as the Planning and Construction Committee, has been exploring geothermal possibilities as a means of providing alternative energy to the new library building which would result in long terra energy cost savings to the library. Fundraisling Committee. Sheldon Gilbert explained that the fundraising committee is under the auspices of the Friends of the Library, a nonprofit organization. The LBC is limited to corning up with the design, location and specifications of the new library. The Friends have organized ars active committee, who are working on brochures, events, activities for the purpose of generating understanding and public support for the new library. Sheldon Gilbert concluded lois remarks by stating that the LBC looks forward to working hand in hand with the new Planning and Construction Committee and welcomes their input on the project. He then entertained questions from the audience. Questions. 1. Gene Smargon inquired as to when the LBC anticipated proceeding with construction of the new library. Mr. Gilbert responded that he anticipates It will be early 2006 when the 1 000,000 fundraising threshold will be reached, which will allow the architect to begin work on design plans. . Gene Smargon also asked whether the LBC had taken into consideration the issue of adequate maintenance staffing for the new library, a problem now facing the new Senior Center. Sheldon Gilbert responded that the plan Is to extend the children's librarian part time position to a full staff position. Staffing projections have been taken into consideration, and it is anticipated that there will be no more than one additional full time position needed. Budget requirements for this position will not begin until 2006, fiscal year beginning July 1, o .' �. the question was asked about w her a the llbra ►would relocate during the construction of the new building. Sheldon stated that here were three possible choices as to how it will be handled. one, Mashpee Commons may donate space; two, temporary facllifies may be purchased: and three, any town buildings such as schools, which may have space available, may donate space. The amount of space anticipated during this interim period is 4,000 square feet. This item is included in the budget for the library project. . Kevin shackett asked whether the job description for a Project Manager could be expanded by the Town. Sheldon responded that-the requirements for the job are set forth in state regulations. copy of the Quitclaim Deed for the library property will be provided to the Planning and construction Committee. Gene Smargon thanked Sheldon Gilbert and Bonnie Barrett for an excellent presentation and wished them good luck in raising the necessary funds to Proceed with the project. Steve Cook added comments on his research Into trying to achieve a LEER rating for the new library. US Green Council certification levels are rated by points, and the LBc would like to reach the lowest rated level of 26 to 32 points.. The thought behind it is that the LBC hopes to male it a long terra, sustainable building which will be less taxing on the Town in th'e future for heating costs and maintenance. Steve Is also looking ing at co-generation units, solar panels, and water recharge as possible ways to reduce heating and maintenance costs, long term. REVIEW of MINUTES Review of the minutes from the previous meeting of the Planning and Construction eornmi tee will be continued to the n e ct meeting. 5 X 2