1/10/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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i" Financial Commitment Steve i forrned the Committee that the Friends of the Library said they are willing to cone up with some finds for some of the energy-saving iters for the project. Steve said Barbara Notarius seat a 1mer saying they will emit$100,000 but they will determine ghat is to be funded and rebates should go back to the Friends, not to T m budget. Steve said Town couldn't do this so they are proposing to drop 10 , from the furniture budget and the Friends can come up with$100,000 for the furnishings. Barbara responded that she sent out the letter to the hoard but she personally has a problem with this since research shoved about %in rebates would come back to there that they could use towards other objectives. There was lively discussion on this matter and it was decided that it would be discussed agars. As a final comment,Janice Mills said in her experience there is a huge difference between rnuncipal building funding and private building fmiding. All attendees except Comm ttee members, Catherine,and Rick Fornroy exited the meeting at 7-50 p.m. Firie Substation Rick Pornroy gave an update on this project: • Rick had long discussion with Barbato Construction today. • Anticipate a lot of drawings to be coming through. Looking for -month construction period. Peter asked if he could start sooner than March 1. Rick asked hire to submit in writing. In discussing with the Committee, Risk indicated we would not g�anything by starting earlier. Pre-construction meetings to start second week in February. Once fire substation under construction,have subcommittee meet every 2 weeks and full Committee continue meeting first Tuesday of the month. • Water line—considered offering to general contractor providngpricing was reasonable. However, to sage money we're going out to bid since contractor would just be fanning it out. • Design plans about 0 done. • Buildimg pent will be pulled. • Vehicle exhaust...documents being prepared and will be finished by e .d.of February. .voce and Ren.6 will be taling to Attorney General's office' for them to review bid documents in hope to avoid protest by sub-par vendors . • Landscape plan design...will be in February. • Catherine reported that on-site work has been going on for about 2 weeks and most of the cutting is done. She said they would probably start puffing sumps out next week. Rick Pomroy exited the meeting at 8:10 p.m. Next Meet n Monday, February , 2008 at 7 p.m. at Town Hall. Adjournment... The meetiig was adjourned at 8:20 p.m. Respectfully subntted, J Giliberti cording Secretary