9/2/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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P 0 Village Place 1448 Turnpike Street,Suite 2*11 South Easton, 1 023751 T 5081238.50401 F 508/238-5042 Z�f3o associates www.pomroyassociates.com Mashpee Libra1y ProBeet _pdate MeeU Agenda September 2,200 8, :30pm Fawn Qffilcials Present Joyce Mason Rene"Read ],Catherine Laurent ],Helene IeFoe Committee Members Present Steve Cook,Chairman Iry Goldberg,Vice Chairman � ],Janice Mills,Clerk Joe Brait ],Sheldon Gilbert a,Tricia Parolski [ ],Devin Sha kett[ ,Eugene Smargon ]. Manaieement Team Present- Richard Pornroy Azenda 1. Public Library o Current Progress — A Quality Control ("QU) Review of the project bid documents was completed by the Team during the month of August. The QC review went well and all comments/questions were addressed. JSR to submit final status report to PA of all QC comments. Documents were prepared for biding period to start on August 22", but several opportunities came up at the State level. These were discussed at the 8120/08 committee meeting and it was decided to delay the bidding 2 weeks to take advantage of the opportunities. They were; . The issuance of the 7`h Edition of the State Building Code. The new code allowed us the capture an additional 340 sq ft within the existing building footprint by eliminating 1 emergency stair. There will be some additional design costs to modify the plans and specs, but the cost savings of eliminating a stair will more than offset the change. b. The possibility that the State may be issuing grant monies for buildings to become LEER (Leadership in Energy and Environmental Design) certified. As the project design currently incorporated many LEER dualities, the team agreed to modify the project documents to capture the certification. The project is currently looking for LEER points in the crud 35 which will capture a LEED Silver Certification. The lowest certification is a LEER Certified classification at 26 to 32 points. The cost for re-design, bidding delay, certification and requirements for materials, waste disposal contractor requirements are estimated to be in the range of$120,000.00. The projected state grant funds for LEEK Certification are projected to be approximately $150,000.00. o Project Schedule — The revised project schedule is as follows; Bid Start 9/5, Filed Subs 1011 noon, GC's 10115 2:oopm. Notice to Proceed will occur on November ember , 2008 and Substantial Completion by January 8, 2010. o Project Budget—The additional 15% State Grant monies from 11BLC has been awarded. The project budget has been revised to reflect this and the furnishings line item has been added back into the budget. The project budget at this time with the items above incorporate represents a balanced budget with a 7.5% Contingency. 0 open issues —Cape Light Compact has completed their review and PA will get an estimate of the rebate amount and any comments. o Project Invoices—Presentation 0 open Discussion Pomroy Associates—Project Update-Library—8/4/08 Meeting Agenda Page 1 of 1