1/28/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Village Place 1448 Turnpike Street,Suite 2.1 l South Easton,MA 02375 1.T o a 8-50401 F 508/238-5042 associates www.pomroyassocIates.com Mabee Libran. - OPMAdditional Services Summau thromah 12/31/08 - January 28,2009 To: The Mashpee Planning and Construction Committee From: Pomruy Associates Deference•, OPM Additional Services through I2f10 Below please find a listing of the Additional Services which Pomroy Associates has put forward from c Ontract start date through year end 2008. 1. Design Schedule Extension —The original schedule put forth by the Architect indicated a design schedule being 100% complete and out to bid on 7/15/08. The actual design completion and bid start date was 9/5/08 which extended the j schedule almost 8 weeks.when PA's contract was in negotiation we expressed that the design schedule was too aggressive, but used the Architects schedule for pricing purposes. Reasons for the extended schedule are; implementation of LEED requirements, Building Code changes and the schedule was too aggressive from the beginning. Two weeks ofthe delay have been accounted for in the LEED change. The remaining 5.5 weeks are estimated to absorb 55 hours of OPM time and 2 hours of Administration time. 2. Masbpee Commons Coordination—Municipal and abutter coordination is traditionally included M OPMresponsibilities similar to the coordination the Committee evidenced with the Fire Station No 2 project. The coordination,with Mashpee Commons for building design, site design, stoma drainage, site lighting, sewer flow, street access, entrance drive parking, sidewalk access, easements and electrical primary sharing has been far in excess of traditional coordination. PA began coordination meetings with MC on April 1,2008 and we continue even at this time.In fact we have a meeting this Friday to review easements and negotiate the shared cost for the installation of the electrical primary. we can easily account for over 100 hours of OPM time invested working with Mashpee Commons in one way or another over the last 10 months. HVAC Did Protest — Bid protests are not included in OPM services. PA invested at least 30 hours of OPM time representing the Town of Mashpee in the HVAC hid protest between the low Filed-Sub bidder DDS Industries and the protestor, Superior Sheet metal. Our time was spent speaking, communicating and r iaymg documentation with the Town of Mashpee,Town Counsel,DCAM,Mss 's office,Mass Licensing,DDS Industries and Superior Sheet Metal. . 11parading the Project to LPPi s—See summary under separate corer,but it is important for the committee to realize that the team proceeded with the LEEDs without,delay. . Committee l td�Traditional project committee meetings are twice monthly in the design and construction phases. Because of the make-up of the Mashpee Planning and Construction Committee (i.e.; Sub-Committee and Committee) our meeting schedule has evolved into meetings per month. It may not seem like much to attend an extra meeting every month, but adding in the bine necessary for presentation and document preparation and the time involved with each muting, we can easily account for an additional 30 to 40 hours of OPM time from June 08 through our third meeting this month. . Brick Pavers—Brick donation pagers and the research necessary for the committee is not a traditional OPM responsibility. On behalf of the project,we have researched and reviewed options,searched out a vendor,estimated the cost and provided a summary report for the committee to use in the implementation of the brick paver program.We performed this service to move this issue along so as to not delay our progress res or lose the opportunity for the program.We would like this work to be considered a donation to the project. Pomroy Associates—NE—1/28/09 OPM Additional Services Review Page 1 of 1