5/5/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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UebraEX.Ppject Rick Pornroy provided a written update on the Library project and explained each item in detail, A copy of the written update is attached to the printed set of these'minutes. • 'Rick advised that the project sign is complete and will be going up on Friday at the corner of Route 151 and Job's Fishing Road, The Committee agreed with the location of the sign. • PV Debate application submitted and we should have a response within 30 days. • Mashpee a Com mons reviewed sewer connections and they signed off on them. • Dick said they extended an offer to Mashpee Commons to do the curbing for them at a very good price,but Mashpee Commons did not respond yet. • Dick has asked the contractor for estimate on upgrading aluminum flashings to copper. • Rick has asked the contractor for credits on items we've eliminated. • Rick has asked for rail prices that go wall to wall since the old rails from the old library are 2 feet short and in poor condition, • lick said we are pretty much clone with materials testing, so costs are being cut. Book Security System Rick informed the Committee that at this point in time it was deckled to remove book drop management system from the security system and in doing this the cost will now be$39,323. (Detailed in NELMT quote sheet attached to the printed set of these minutes,) Rick said they are moving ahead as if they are not going to put in any book drop management system. Steve Cook noted that$50,000 was in the budget for the security system, so this means we are now within the budgeted amount. Joyce Mason advised that Helene was on vacation and Helene's assistance and input is needed to go forward. Bud Rick suggested line items 21 and 22 of the development budget(attached)be rolled into contingency line 22. The Committee agreed. Cave Cod Alarm....Contract for building security system signed with Cape Cod Alarm, Furniture■,.Follow-up meeting on furniture design will be neat Tuesday at the project site trailer. Jane Dolan asked whether offers would be forthcoming from vendors such as Herman Miller. Joyce Mason advised that it would be a bid process. Rick elaborated and said this is the better way to go;that the Committee will choose furniture they Bice and thea it goes out for bid. Donation wall...Steve Cook described a dark grey slate wall that he saw that looked very elegant. He also showed a phot' o of the or bead stone that couldbe used as a border. Shelly asked if they received the Library Trustees suggestions for the wall. Steve said he didn't get anything yet. Rick Pomroy suggested that this should be nailed down within a month or so timeline. Bricks,..Irving Goldberg asked whether anyone has looked into the permanent color bricks he has seen advertised. Catherine said she will cheek into it. Time Capsule Jane Dolan addressed the Committee saying she 'is going to present to the Board of Library Trustees a proposal to place a time capsule i the new Library building. Jane asked ghat this would entail. The discussion raised a number of issues to be considered... • Would it be imbedded in the wall? • would there be a game opening in the wall with a glass block, and then can be removed without any trouble? • ' Mould it be placed outside?