2/25/2010 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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-11 South Easton,MA 02375 1 T 508/238-50401 F 508/238-5042 -W JAL Village Place 1448 Turnpike Street,Suite 2 .- M17 A al s o i s www.pomroyassociates.com ifEshRee LibrauTroject U ,Rdate Meeting Aaenda - February 25, 2010 6:30pm Town Officials Present Joyce Mason Catherine Laurent Helene eFoe Committee Members Present Steve Cook,Chairman ],Iry Goldberg,Vice Chairman Janice Mills,Clerk Joe Brait[ 1,DJ Ellis [ Sheldon Gilbert Tricia Parolski Eugene Smargon Mana ement Team Present-(t�A2 Richard Pomroy ], Taylor MacDonald Agenda 1. Walkthrough w/Committee—Review location of dedication plaque. 2. February 2010 Activities— Sub-committee meetings were held on 2/4 and 2/18. Construction meetings were held on 2/41., 2/18 and 2/25. Punch list inspections were completed on 2/4 and 2/24. A signage meeting was held with the Sub-comm on 2/9 and the PV system was activated on'2/12. Progress for the month consisted of; INTERIOR —Buffiree concentrated on completion of all of the interior millwork and painting. The millwork level of detail slowed down the progress,but the wait was worth it. They also completed the punch list corrections generated from the 2/4 inspections. The Owner's furnishings were delivered and installed during the month. 3. Projected March 10 Activities— Sub-committee meetings should be scheduled for 3/4 and 3/18. During the month of March we expect that all interior punch list items will be completed by Buffiree. We will also be looking for the exterior items to start to be completed weather permitting. The last furniture delivery is scheduled for 3/_8 and we expect the LEER flush-out operation to begin on March 0. Also during the month the owner's equipment will be installed in the building. See the attached Action Log for a better description of the remaining items. 4. Construction Schedule — The Certificate of Occupancy was issued by the Building Department on 2/5/10. Bufftree should be complete with the mai ority of punch 11'st items by the end of this week. Some thm* gs will linger into the first week or two M* March, but not major items. We would expect that Mashpee will take full ownership of the building at the CDd of this week. 5. Owner System Training—HVAC and automatic temperature controls 2/4 and 2/24, Fire Alarm and Lighting Controls 2/1 O, IT 2/24. All training now complete and documented. All training has been video tapped and CD's will be provided to Catherine for future reference. 6. Turn-Over Documentation —PA is collecting and assembling the documentation as it comes available from Buffiree and Johnson-Roberts.. .The file cabinets which include the material submittals for the project have been tamed over to Catherine. The extra materials required by contract have also been inventoried and turned over. The as-built documentation is being assembled and we are still waiting for warrantee documents and a few lingering other items. All-in-all we would say that we are in excellent shape and expect to have everything wrapped up within the next month.FYI,we are holding funds from the contractors until we have everything. 7. Project Changes—Presentation of CO 47. Discussion on new and open PCO's. All remaining PCO's will be held for last CO 48. 8. Book Management System — 311 is scheduled to install its self check unit on March 15th. All other components will be in and complete by the end of the month. Pomroy Associates—Project Update-Library—2/25/10 Update Meeting Agenda Page J of 2