5/18/2011 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of fleeting Held Wednesday,May 1 , 0I I Town Hall,Meeting Room Committee Members Present: Stcve Cool,Irving Goldberg,Eugene Smargon, and D.J.Ellis. Absent: Janice Mills,and Joe Brait. Also Present; Catherine.Laurent,DP Chairman Steve Cook called the meeting to order at 633 p.m. Anproval of NEnutes D. J. Ellis motioned to approve the minutes of the Meeting of April 26,2011 as presented;Irving Goldberg seconded the motion. Roll-Call Vote was taken and all voted "yes". The motion was passed with a unanimous vote. Old Business Review of Bids_Received for Roof Projects Catherine Laurent provided a Roof Projects Bid Report and a summary of the 3 bids received for replacement and/or repair of roofs the Town Hall,IAC Coombs School and Quashnet School. The report and summary are attached to the printed set of these minutes. In reviewing the 3 bids, each contractor provided a hid price and a bid alternate price. Catherine explained that the bid alternate is what the contractor would deduct for learning the existing shingle system and installing a new shingle roof over the existing one. Catherine said in reviewing the bids it is the consensus to recommend to,go with the alternate bid because on Town Hall it is the original roof-,no issue with leaks;no issue with ice dams. The price will include replacement of the gutters; and they will use hurricane nails. Catherine said that the alternate route is accepted practice. D.J.Ellis said he fclt there was a conflict of interest in having Pomroy and the architect on the project. D. J.felt there was no"control". Iry Goldberg stated there is no conflict of interest. Iry said the control is that Pomroy and the architect work for the Town;and the contractor will work for the Town if they get the bid. Steve Cook added that there i's no confii t...that long y did the evaluation and the architect was hired to write the specs. DJ asked who will be the project manager...Cathrine said DPW will oversee the project. Gene Smargon noted that he was not sure going over existing roof is acceptable and ask6d.whether Building Department would agree. Catherine said,"yes",it is accepted practice. Motion: Irving Goldberg motioned to accept the bid from Corolla-Construction Inc.for $688,800,00 with the Bid Alternate to deduct$105,000. 0 Eugene Smargon seconded this motion. Vote: 3 Yes-/. Abstain. Steve Cook,yes Irving Goldberg,Yes Eugene Smar-gn,yes D.J.Ellis,abstain. DJ's concern is conflict of interest. i S l .r_Pr je ts...I o change. IL Green Communities Catherine reported that 2 bias were received April 2h but both exceeded the grant fund so new RB was issued.