12/12/1983 PERSONNEL BOARD Minutes

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PERSONNEL BOARD MA HPEB TOWN HALL MEETING OF DECEMBER 12 ,, 1983 The following members of the Personnel. Board were present for tonight ' s meeting: Chairman Robert Sullivan ,, Caroline Gilligan, David Hardy and Carrie Saunders . Manny Glickman sent a postcard and stating that he could not make tonight's meeting and the meeting of December 1. . Chairman Sullivan convened the me ting at p.m . Evaluation Form The Personnel. Board reviewed comments from De.partmen.t Heads with reference to the two evaluation forms which they were asked to give their input. on . Most the the department heads chase the more technical form asking -that specific information n from the other evaluation form be included. The Board thoroughly reviewed both forms and were in agreement that the following information be included on the final evaluation form : accuracy , alertness , attendance , personal appearance , courtesy, quality of work , quantity of work ,, job knowledge , related' work kn w, edge , judgment , initia- tive , nitla-tive , resource utilization , dependability , communicative ability , inter- personal skills , ability to Work under- pressure , creativity, security , sensitivity-, safety consciousness , profit and cost sensitivity , planning effectiveness , leadership , delegating , developing people , EEO and overall. appraisal , 4khe secretary was asked to utline how the performance scores could be at- tained. Also , the Board felt that it should be noted that step increases were subject to supervisor recommend tions and Personnel. Board approval and a 2 .5 rating must be attained for consideration of step increase. Elected Official Comparison The Board briefly discussed the elected official comparisons and agreed t review it more in depth at their next meeting . The secretary mentioned that she had contacted ted Mark Morse of the Executive - Office of Communications . He indicated that he had salary coy par-is n information at one time but it had not been updated. He suggested contacting Ma . Municipal for what in- formation they may have . k In following up Mr .- Morse 's suggestion , the person at Ma . Municipal was on vac.ati n and a message was left . Request to 'Increase Position Hours A request 'from the Board of Health with reference to. changing the position of the clerk in that office from part time to full time was read into the minutes . The Personnel Board . felt that proper steps would be for the Board of Health to submit an article to town meeting asking for the increase of the position to full time with an article asking for appropriation of monies . Memo re : Building and Grounds Ernie Virgilio advises all departments that building and grounds accounts are almost totally depleted . He indicates that he will still oversee a► r ject ; however , payment will not come from his department . He asks that ll requests be made in writing as to the spec-.fis nature of the request and payment .