11/12/1991 BOARD OF SELECTMEN Minutes

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5 BOARD OF SELECTMEN MINUTES TUESDAY, NOVEMBER 12t 1991 Present . Selectman Jacobson, Selectman Danson, Selectman Lawrence, Selectman Ca f fyn Executive Secretary Kevin J. Harrington Guests : Al Polsi , Deidr'e Gree ish, Bill Jones, George Costar, Tony Gallo, Jim Vaccaro, John Ferriday, Denise Sullivan, Catherine Conroy, Paul Ott - The Meeting ,was. Called to Order by Chairman Jacobson at : 00 p.m. APPROVAL OF MINUTES The motion was made by Selectman Lawrence to approve -the minutes of October 29 , 1991 Regular and Executive Sessions. The motion was seconded by Selectman Caffn. The vote of the Board is unanimous to approve the past minutes. The vote i -o. The motion was made by Selectman Lawrence to approve the minutes f November 4, 1991 Regular and Executive Sessions . The motion was seconded by Selectman Ca f f yn. The vote of the Board is unanimous to approve the past minutes . The vote is 4-0 . PUBLIC DISCUSSION: Bill Jones , Chairman of the School Building Committee spoke of the current analysis being cone of the various, options to cope with the prevailing school situation. The analysis should be completed in a few months , The School Building Commi ttee----woij1d like to meet with the Selectmen to discuss the various options . There appears to be an opportunity to save money with careful coordination suggests Mr. Jones , The Committee is also viewing the possible use of temporary buildings . Mr . Jones motes the Committee would like to be of assistance to the Town to coordinate efforts in housing. With regards to the Town Hall space needs , Selectman Jacobson informed Mr, Jones there is a scheduled Meeting for further discussion. She is supportive for discussion of the various groups in a combined effort . Deidre Greeli h is concerned with the encumbrance figure in the DPW expense line item budget . The encumbrance figure is $18 ,000 . She asks what the 'encumbrance is to pay for? It is not that unusual to have an encumbrance figure states Mr . Harrington. He does not know what the exact purpose is for the $18 ,000 . With this being a large amount of money, Mrs . -Greelish is concerned to know if these are purchase orders or contracts . Encumbrance i for a project and an article is required to set aside funds . Selectman Jacobson reports the encumbrance figure of the DPW i $18 , 138 .61 . To date, $4 , 851 . 21 has been paid out of that account . Selectman Lawrence recommends Mr. Harrington review the encum- brances of all departments and report to the Board . Mr. Harrington will return with the information on Monday, November 18 , 1991 . This is the next scheduled meeting of the Board .