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Bill said the school will not be fully utilized when it opens. Is it wise <br /> to order all the equipment for all the rooms , or just what we need? <br /> Mr,Tavares said you are dealing with reimbursable dollars from the state <br /> and it has to be furnished and equipped with that money within a certain <br /> time frame - he thinks S years. <br /> Bill asked if science equipment becomes obsolete as fast as computers? <br /> Mr Tavares said that category is fairly stable and long lasting, <br /> Bill Hauck said it sounds like a tremendous amount of information , do you <br /> have software the building committee can share to help facilitate this <br /> work? <br /> Mr. Tavares sai d it is a tremendous amount of paperwork but it is on h i s <br /> part, not the cornrn i ttee}s . The hard copy he gives the committee is probably <br /> more useable. <br /> Paul said the concern is how will you Deep track of all of it- shipping , <br /> receiving, etc . Is there notification to your office that the equipment is <br /> being delivered? <br /> her.Tavares said he will work very closely with the coy ;mi ttee . He visits the <br /> s i to 2-3 timesP e r week and will work with the on site representatives <br /> Paul said the original budget developed b Mr. Tavares was predicated on a <br /> larger number of students: <br /> M r. Tavares said yes, it was based on 1350. I t can now be scaled back. <br /> Paul said , not counting group one, if you run a unit number for groups 2 & <br /> - it only reduces the budget b $400 , 000 , down to $3 , 6 million. Our budget <br /> is $2 . 8 million including the consulting fee. can we get down to a <br /> budget that will work? There is probably some equipment that is not <br /> advisable for us to buy , i .e no sense buying PC ' s for rooms that remain <br /> empty for 6 years. That will bring it down some but not a lot.. <br /> Mr. <br /> Tavares said the Committee should still set aside money to equip these <br /> rooms for the future, There i's a time limit with the state to spend the <br /> gone . <br /> Ibis budget was developed with no input from the owner- it was based on a <br /> number of assumptions. Decisions will have to be made, working with the <br /> Superintendent acrd the school Committee. <br /> Paul said like the bu i l D i n g, decisions will have to be made, things will <br /> have to be p r i o r i t i zed . The $2 , 8 million furnishings equipment budget had <br /> been criticized as being over 1 aggressive. <br /> Merry sue said the committee needs to get M r. Tavares on board , get started <br /> and start developing a budget. <br /> Paul asked Mr .Tavares to explain his fee structure to the committee. <br /> Pa p <br /> M r F Tavares said he receives 5 1/2% of the purchase value, up to the first <br /> million dollars , It then drops to for the second million and 4 , 5% after <br /> the second million. with a budget of $2 . 6 million the fee would be about <br /> $140 , 000 . <br /> The Committee agreed the fee for the furnishings and equipment should core <br /> from the FF&E budget. <br /> Paul recommended the Committee not vote on this tonight because Fre wants to <br /> talk with SMMA about some technical issues. He wants to be sure there is <br /> not duplication with Childs . <br /> Janice said the furniture subcommittee was hoping to go the convention in <br /> � <br /> New Orleans and asked if he was going? <br /> 4 <br />