7/30/1996 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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7 . Status of Change Orders and Change Estimates page 10 Joel informed that he has no change orders to present at this meeting. At the next meeting he will present a summary as noted on the agenda .for this meeting. 8 . Professional Fees SMMA has submitted three invoices for services performed in the month of June 1996 ; ACC has reviewed; Tom informed there is one slight deduction; amount recommended in payment is $71 , 419 . 63 . ** Paul made a motion to forward to the Selectmen for their approval and payment to SMMA the sum of money of $71 , 419 .63 to be broken down as follows: Basic Services $60 ,055 .98 Technology, Phase 111 8, 800 .00 Additional Services (dealing 4 , 317 . 65 with contract compliance) Deduction (for work not yet (1 ,754 . 00 ) undertaken) Joe made second the motion. Paul explained that the deduction was taken by Chartwell because SMMA' s supervision work we bought in that amount for engineering work for the dual fuel tank and the Superintendent ' s Office has not been completed. Upon question concerning the basic services charge being too high, Paul explained that it is a percentage breakdown of their contract; we have a schedule of payments. Tom verified that we are up to 850 . ** All members were in favor 7--0** ACC has submitted an invoice for the month of July 1996 in the sum of $20 , 377 . 41 including overtime performed by the Clerk of the Works in July 1996 . ** Paul made a motion to forward to the Selectmen for their approval and payment the amount of $20 , 377 .41 to Andrew Chartwell & Company for Basic Project Management and Clerk of the Works Services for the month of July. Joe made second the motion. Upon question, Paul informed that 'the invoice amount is broken down as follows: Clerk ' s Services $6 , 500; Clerk ' s Overtime $3 , 300 (approx. ) ; Basic Services $10 ,000 (approx. ) Upon question, Paul informed that we are - up to 84 . 29% of the contract; he verified that the Clerk' s Overtime has not been anticipated in the original contract; in a municipal project, State Law requires that all Architectural Management Services work for the Town. Lengthy discussion followed. Paul assured that there is enough money in the project budget to cover all costs ; he made reference to the Budget and Expenditure Position Statement previously discussed. ** All members were in favor 7-0** Paul informed that we know nothing about what fund will be used for the Town Treasurer ' s profits on holding the bond money.