7/23/2014 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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working with bases in Massachusetts. Mr. Goddard noted that there were a number of advertising opportunities he could share with the Board. The “team effort” concept will be incorporated into the RFP to broaden the field of eligible companies. Mr. Jack inquired about the anti-politicking clause and Ms. Daley responded that the RFP was a standard county contract. Ms. Rooney suggested changing or removing the timeline listed under the Comparative Criteria and inquired about adding other criteria. Mr. Goddard recommended familiarity with Massachusetts’ goals, such as the State Solid Waste Master Plan. In addition, Mr. Goddard recommended proposers submit an organizational chart highlighting the lead for a team effort. Regarding the background, Mr. Tilton pointed out that 40,000 tons was the MassCoastal cutoff, not the capacity, but that the UCRTS was permitted for 89,100 tons. Ms. Daley recommended eliminating the information. Mr. Tilton also recommended that Task 1 Data Collection and Review should include meeting with government agencies or other entities, as necessary, to identify limitations. Ms. Daley recommended specifying meetings on Cape so that they would be responsible for their own transportation costs. Mr. Goddard inquired whether the Base was self- contained, precluding the consultant from having to meet with various towns’ boards or committees. The Chair referenced Task 6 where regulatory pathways would be addressed. The Chair agreed with Mr. Tilton but recommended that it be coordinated through the Cape Cod Commission. Mr. Goddard inquired about what would be included with the RFP package, such as a flash drive with information. Ms. Daley recommended that the UCRTS provide relevant and appropriate documents that could be attached to the RFP, such as the site plan, lease area and DEP permit. Mr. Segura will acquire the map and the Chair will forward the permit. There was discussion regarding the interviewing process. Mr. Tilton suggested that they would like it as an option in case two proposers were being closely considered. The Cape Cod Commission will serve as the point of contact for any questions, forwarding information to Chairman Laurent. Mr. Jack cautioned specificity in the RFP which could limit innovation and suggested a provision that may allow greater creativity. Ms. Rooney will add the wording “innovative and creative uses encouraged” to Task 5. The final draft will be forwarded to the Board. OTHER BUSINESS Discussion It was reported that MassCoastal had been storing passenger cars on the spare track at the Base, but had not acquired permission to do so. The Chair stated that it was the UCRTS’ leased property and recommended a notice be sent stating that the cars must be removed. Mr. Goddard referenced State Police tractor trailer training that occurred at the site and inquired if the agreement would be impacted by a future changed use of the property. Mr. Jack indicated that the State Police had been utilizing the site for a number of years though it was noted that there was no formal agreement. It was suggested that the State Police be contacted and the Chair agreed to reach out to them. Mr. Elliott noted that there was a shortage of rail cars on July 4, at the fault of SEMASS who did not tip the cars due to staff elimination. Sandwich and Mashpee sent their trailers direct. Loaded cars sat at SEMASS Friday until Monday afternoon. The Chair will follow up with SEMASS and add further discussion at the next meeting. 3