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't ,TOWN <br /> Oaobpee <br /> TobonI <br /> t ;•• GREAT NECK ROAD NORTH <br /> V <br /> MA5HPEE, MA 42649 ' <br /> ABLE Ca". <br /> i <br /> March 28, 1995 <br /> � <br /> Members of the Board of Selectmen' f <br /> E <br /> FROM: Robert whritenours Executive Secretary t <br /> f <br /> RE; Proposal for Additional Clerical Assistance } <br /> aterials relative to the creation of the position of <br /> In reviewing the attached m <br /> �y <br /> Assistant <br /> Executive Secretary,the Board has asked that I consider other alternatives for <br /> meeting eetin the owin workload in,the office while continually improving our administrative <br /> �` <br /> systems.In examining this matter it is clear that while an Assistant Executive Secretary may <br /> Y " much less expensive options could significantly <br /> be viewed as a best case scenario,other p p � <br /> improve our ability to continue to move forward. <br /> By continuing to use the Administrative Assistant position to make a strong <br /> contribution in many of the areas of concentration listed in the initial proposal,I am <br /> confident that we can continue to make progress in accomplishing major goals, <br /> rin the daily affairs of the Town and in improving our administrative systems. <br /> adna�nlste g - y <br /> However,if we are to move forward in some major areas, additional time from both the <br /> Administrative Assistant and the Administrative Secretary will be required,especially in the <br /> area of in im rovour stems. Included here is the development and maintenance of data <br /> improving Y working base systems for licensing, appointments and other mayor operations, g with Town <br /> meetingwarrants and budgets and conducting a multitude of special projects. <br /> g <br /> this time to devote to these projects,a major improvement would <br /> In order to free up <br /> be the addition of a part-time clerk in the office to assist in the following areas; <br /> filing <br /> logging,copying and distributing correspondence <br /> • receptionist duties <br /> • telephone answering <br /> • responding to routine inquiries <br /> processing outgoing mail,postage i <br /> • copying material for agendas,etc... <br /> • typing documents and correspondence <br /> • preparing routine purchase orders <br /> • data entry <br /> • assisting other departments in clerical or other routine matters <br /> f <br /> E <br /> I <br /> • f <br />