8/27/2018 BOARD OF SELECTMEN Minutes

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4 Board of Selectmen Minutes August 27, 2018 DPW Director Catherine Laurent: Quashnet School Project: Change Order 44• Unforeseen Condition/Damage-Fire Alarm System: Catherine Laurent, DPW Director outlined her recommendation for approval of Change Order No. 4 to the Quashnet School Windows/Roof project in a memorandum addressed to the Board dated August 22, 2018. Six changes are proposed resulting in a net addition of$10,606.17 to the project cost. The change order would be funded through the budget contingency. With approval of this change order approximately 30% of the contingency would be expended. The project is 70% complete. Motion made by Selectman Gottlieb to accept Change Order No. 4 to the Quashnet School Windows and Roof project in the amount of$10,606.17. Motion seconded by Selectman Cotton, VOTE: Unanimous. 4-0. Roll Call Vote: Selectman Sherman,yes Selectman Gottlieb,yes Selectman O'Hara,yes Selectman Cotton,yes Opposed, none Ms. Laurent also informed the Board of Selectmen the fire alarm system was damaged in two zones during the replacement of the roof at the Quashnet School. The estimated cost for the repair is $60,000. The Owner's Project Manager (OPM) and Architect have recommended this cost be assumed through the project contingency budget as an unforeseen condition as the location of the conduit was not known prior to the installation of a new roofing system. It was disclosed the new roof system was mechanically affixed to the existing roof deck by screws in compliance with building code statutes for wind resistance. The fire alarm conduit was not shown on the plan, therefore the contractor was unaware the conduit to the fire alarm system was directly attached to the roof deck in certain areas. There was no visible inspection. The screws punctured the conduit and compromised the fire alarm system in two zones. Repair was necessary for the school to re-open, and Fire Watch was required for three days while the repair was being performed. Over 90,000 screws were used for the entire project. Ms. Laurent indicated if the location of the conduit for the fire alarm system was known, the original scope for the project would have included the rewiring of the fire alarm system as the fastening of the roof was required for compliance with the building code. The cost savings in the panel if the system was rewired is estimated at $18,000. Motion made by Selectman Gottlieb to authorize the repair of the damage to the fire alarm system at the Quashnet School for$60,000 and seek to recover$18,000 from the project architect. Motion seconded by Selectman Cotton. VOTE: Unanimous. 4-0. Roll Call Vote: Selectman Sherman,yes Selectman Gottlieb,yes Selectman O'Hara,yes Selectman Cotton,yes Opposed, none