1/8/2013 BOARD OF LIBRARY TRUSTEES Minutes

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Jane Dolan n commented that in Strategic Planning people were complaining about not having enough recent books. Chip added that perhaps it could be done on an experimental basis. Jack Kowalski pointed out that volunteers have notWorked out...we need consistency and have tb have reliable staff#. Kathy said we want to simplify...get a few good people who can do the job and do it well and get things done right. Repo Poligy CT dates...Kathy has not heard anything yet on the Tutoring Policy; she will follow-up with Joyce Mason. Library ud t Staf n I athyjeported that she and Jack went to the budget meeting on December 19'h. Joyce Mason, Torn Mayo Kathleen Moore(taking notes)fawn Thayer Town Accountant)and George Schmidt Finance Committee were also in attendance. Following are highlights of this budget meeting; Brief meeting...5-7 minutes. 0 Kathy said she tallied a little about staffing. o Joyce asked whether or not a management study had been done on the Library. Joyce said she thinks it is time; the Library is becoming one of the larger Town departments and other large Town departments like DPW and Fire Department had management studies done to substantiate need for additional staffing and without the study being done Joyce said they could not support adding a lot more staff for the Library. Joyce said that was her opinion and she said Torn Mayo agreed with her. Joyce asked George Schmidt whether or not he agreed and he said he thinks that's the way Finance Committee would feel as well, Jack Kowalski asked Joyce for suggestions as to who would do the management study for the Library. Joyce said Library would want a neutral library consultant who would come in and review Library operations. • Joyce said she would agree to fund the reference librarian/adult services position because she had promised that funding. Joyce stated that regardless of what the management study says, she can only fund what-Town can afford to fund and sustain. Jack said he pointed out that this staffing shortage has been for 2-1/2}rears and we only have the equivalent of people to manage the Library operations. Carlo D'Este stated that this pints the Library and Trustees.behind the 8 ball because we can't get the study done in time. and puts us in an absolutely impossible position. Jane Dolan advised that in preparing for this meeting she called George ulcer(Fire Chief)and he said he had the same reaction when they were told to do the study but he did it and it turned out to be a good thing. The.study substantiated everything he had been asking.for. Kathy said she was disappointed because she tried to answer all questions-and provided all data to substantiate our needs. ,.bane asked whether Kathy can delegate any of her duties.,,Kathy responded,to whom? No one is available. Chip asked whether Kathy showed Joyce and Town all the data that was worked up. Kathy said they know it exists. Chip said in his opinion the data makes the prima facie ease. Sue Marry asked Kathy whether there is any way to put all the data into graphs, etc, since there 'is so much data to consider. That is, show the data 1n various ways to present in best light. Kathy said she caped MBLC and spoke with Cindy roach. MBLC provided a list of library consultants who are very knowledgeable and very good.