4/9/2013 BOARD OF LIBRARY TRUSTEES Minutes

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I Reports continued),; patron said she feels Teen Room should be changed to 0, 5"5 grade room because the Children's Room does not meet the needs of this age group. Since the mother was looking for a place where she could work on homework with her young daughters and talk out loud,Kathy,suggested to the patron that she use a sniall Study Room. The patron felt that was a fair solution,but is still unhappy that the Children's Room,which is supposed to be used by children up to grade, is really designed and furniture is for toddlers.arid very young children. Kathy said she could perhaps purchase sorn'e larger tables and chars that could be set up in the Program Room in the Children's Room to be used as a quiet homework space for this age group when there are no programs in session. The Trustees supported this idea. Kathy will research options. Kathy said she received a request to close the Library on Saturday, October 12, for ktobrfest. The Trustees acknowledged that this is something that has been done annually for years for several reasons, including safety issues. i l tion: Jane Dolan motioned to close the Library on Saturday,October 12,2013 for Oktoberfest. Motion was seconded by Sue McGarry. VOTE; 'des- . Roll Call Note: John Kowalski,yes Patricia Gamache,yes Chip Bishop,yes Sandra Lahart,yes Sue McGarry, yes' Jane Dolan, yes . ALA S 100 renewal fee is due. Kathy said 'is Trustees renewal; o is Friends renewal. Consensus of the Trustees was Kathy should renew for another year. Chip mentioned Kathy's e-mail to the Trustees about Trustees becoming active politically and advocating with our state leaders for funding for libraries in the Mate. Chip suggested the Trustees send a letter to our State Senator and our Mate rep for Ma.shpee requesting they get behind restoring funds in support of libraries. Chip agreed to dram the letter to be signed by the Trustees. He will.also send the letter to Senator Murrayas well. Chip referred to the CLAMS Legislative Breakfast and asked: Should we do something life this for elected appointed local officials? Here we would invite Board of Selectmen;Finance Committee;et al. We could talk about successes; problems;and have.it become an annual event if it works. Kathy said she invited Kathleen Moore,the Tom's new Human Resources Director,to come for a tour of the library. The consensus of the Trustees was it is a very good idea to have a local legislative breakfast. September might be a good time to do this. Policy Upclates Kathy said while she seat out 2 policy drafts to the Trustees,there are more in the pipeline. The 2 drafts she distributed cover Collection Development Policy and Bulletin Board Policy. The Trustees slid not have many questions or comments on the policies. Pat mach requested that the Collection Development Policy be amended to provide additional time for Library Trustees to view or read any library material that a.patron might challenge. Five days was not enough time. Kathy will change the policy to say two weeks. Kathy pointed out that requests to remove materials from Library collections are very rare, and mentioned that a graduate student at MIT is actually cluing a study and had recently sent a request to all public libraries in Massachusetts for information on this topic, Jane Dolan asked if the library was required to retain written records of such requests and Kathy said they can be disposed of once the matter is settled. 2