4/23/2018 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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MASHPEE CABLE AND ADVANCED TECHNOLOGY ADVISORY BOARD (MCAT) MEETING MINUTES WAQUOIT MEETING ROOM APRIL 23, 2018 MASHPEE TOWN HALL Present: Andy Eliason,Lolita McCray and Morgan Peters Absent: Daniel Riley Also Present: Assistant Town Manager Wayne Taylor,Administrative Assistant Terrie Cook and IT Director David DelVecchio 1. The Chair opened the meeting at 1:00 p.m. 2. Minutes: Approve Minutes of January 23,2018 Motion: Lola McCray moved to approve the minutes of January 23, 2018, seconded by Morgan Peters. Vote unanimous 3-4 3. David DelVecchio regarding request for initial funding of Clear Gov software package. David DelVecchio reviewed the ClearGov software package and distributed a ClearGov Service Order Agreement. He explained the cost is fair and the software is easy to use and if we close out by June 30 they will give us a 15% discount. The initial cost is $6,375 to be paid by MCAT and the Annual Maintenance will be$7,500 to be paid by the IT Budget in FY 20 and beyond. This service will make it easier for the public to review the finances of the Town. It will be easier than going into the annual report and easier to read with pie charts and bar charts. Wayne Taylor stated Cape Cod Commission referred us to Open It was cumbersome and it took them a year and they didn't even get us on the web and the cost was twice as much as ClearGov. He said we feel this is a better product for the public at large to see what we put out. It can be upgraded as time goes on but we want to take it slow. The information will be exported from MUNIS and once it appears, it will be more readable for the public. Terrie Cook stated the software is very impressive and will help the citizens see the budgeting process. Motion: Lola McCray recommended approval for the initial funding of Clear Gov Software Package in the amount of$6,375 and the maintenance for $7,500. The total approved is $13,875. This will cover the remainder of the current fiscal year. The future payments will be paid for by the IT Budget in FY 20 and beyond. Clear Gov Insights Onboarding: includes setup and unlimited training and support. Seconded by Morgan Peters. Vote unanimous 3-0 4. Mashpee Community Television updates, if any. Mr. Taylor stated they have been doing some work with the Chamber on their guidebook and presentations for their Chamber Dinner and they are talking about televising a meeting with the Town Manager, Selectmen Chair and Finance Chair in regards to this year's warrant and the ballot questions. The School Project.Studio is completed. He said the MTV will be doing the town meeting. The Chair said hopefully the microphones will be in place. Mr. Taylor stated this will be addressed.