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Board of Selectmen <br /> Minutes 2 <br /> December 1, 1997 <br /> APPOR41MENTS ANID BEAEkM: <br /> AjdjQr-Eil I� ,rte . (continued) <br /> Mr. Byron indicated that the audit was conducted in accordance with <br /> generally accepted auditing standards. Since the Town does not maintain <br /> a record of its general fixed assets,Melanson Beath&Company have <br /> qualified their opinion as to the omission of the statement of general fixed <br /> assets which is required by generally accepted accounting principles. <br /> It was noted that approximately 99%of Massachusetts communities do not <br /> maintain a record of general fixed assets. The Town of Mashpee,however, <br /> maintains an inventory for insurance purposes. <br /> Mr. Byron made several recommendations to improve internal control. <br /> As follows; <br /> 1) Real Estate Receivables between the Town and water District <br /> Recommendations to address with computer upgrade,presently, <br /> the procedure is difficult to trach manually <br /> 2) Deferred Real Estate <br /> Recommendation to maintain separate receivable account for <br /> tax deferrals only,to include strop coordination between departments <br /> g <br /> 3) Ambulance Abatements <br /> Recommendation to appoint designee to conduct abatements; <br /> medical balance billing for Medicaid and Medicare reimbursables <br /> 4} School Custodial Account <br /> Recommendation to monitor and manage this account,and to <br /> coordinate balance between School and Leisure Services Department <br /> Formal Department to handle Cash Receipts <br /> 5} Establish a P . <br /> tion to to records and secure cash in a specific <br /> Recommendation g <br /> location, <br /> etc. The Town Accountant will submit a policy statement <br /> to the Board with respect to this regard for implementation <br /> ion-Tax Collector/Treasurer's Office <br /> �� Automat location <br /> Recommendation to use a cash register in a secure <br />