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i <br /> .eyo s(cont nu <br /> E1 8 Library Budget <br /> Kathy distributed a copy of the final FY 18 library budget to the Trustces. She explained the process and <br /> timetable involved in presenting the budget and ultimately getting Town approval. Mary LeClair noted that the <br /> Library budget strictly covers library services. Mary explained that the Town covers everything else in other <br /> Town budgets such as,for example,health insurance is paid from the HR budget-- building maintenance is <br /> covered by the DPW budget; etc. <br /> Kathy explained that state-raid grants depend on service factors. She said you get more money from.the State if <br /> you lend to out-of-state individuals. <br /> Definition of library fees vs. library fines... Kathy said a fee is charged for replacing a book that the patron <br /> `'lost'. Another example: $1.00 guest pass is charged for computer use if the guest chooses not to have a library <br /> card. A fine is imposed for late return of-materials. <br /> Kathy said fees and fines collected go into the Library Revolving.Account and that's the account that gets <br /> charged when we purchase a replac rnent for lost or damaged items,or for other Library programs and serviccs. <br /> Kathy mentioned the State report that shows Mashpee near the very top of the list of the State Circulation per <br /> Employee report. She explained the reason Mashpee Library at the top is because we circulate a b igh volume of <br /> material with relatively fewer staff members than other libraries. <br /> Kathy advised that the Office Manager position at the Library is now open and she has proposed to the Town <br /> Manager to fill that position as a Librarian position. Kathy advised that she is working to revise all;fob <br /> descriptions and will submit a new job description to fill the recently vacated position of Oce Manager. <br /> Additional Topics <br /> Mary LeClair asked the Trustees to think about the following topics and came to the next Trustee meeting with <br /> their input... <br /> 0 How do you want the Board of Library Trustees to work? <br /> 0 what committees should the Trustees have? In the past,the Trustees had the following subcommittees; <br /> Advocacy,personnel,Finance.(budget),building and grounds,By-Laws, and a liaison to the Friends. <br /> Matt Auger said he was thinking along these lines and he would like to serve on the Advocacy Committee. <br /> Kathy Mahoney conunented that advocacy is one of the major things the Trustees can do--namely,doing <br /> presentations to create public awareness to library services provided to the community. Kathy said think about <br /> your roles in the community-women's/men's clubs;homeowners' associations; attending Chamber of <br /> Commerce meeting; etc. If you go to any of these, introduce yourself, and let them know about the library. <br /> Mary LeClair said it's really Advocacy/Education--educating the public,Finance Committce, schools,etc. <br /> Mary said it would be wonderful to have a High School Book Club. <br /> Joan Lyons noted that it would be helpful to have a script with the"high"points for instance, some people <br /> don't know about e-books, Mary LeClair added. How many people know if their computer goes out they can <br /> go to the library to use a computer there? <br /> 2 <br />