05/01/2017 Annual Town Meeting - Laserfiche WebLink

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Department of Municipal Finance, reporting to the Director of Municipal Finance, shall be responsible for management of all the assessing functions for the Town. A three member Board of Assessors appointed by the Board of Selectmen shall be a part of the Department of Municipal Finance, and shall continue to make decisions on any matters of statutory independence, which they are required to make under Massachusetts General Laws. E. The functions of the consolidated Department of Municipal Finance shall include the following: 1) Coordination of all fiscal and financial activities and services; 2) Maintenance of all accounting records and other financial statements; 3) Payment of all financial obligations; 4) Receipt of all fines due, either directly or via the responsible Department Head; 5) Assistance to all other Town departments or offices in any matter related to financial affairs; 6) Specifically, discharge the duties of Town government related to accounting, treasury, revenue collection, assessing and financial risk management; 7) Responsibility for financial planning, and coordination of all financial planning and the capital budgets; 8) Monitor the expenditures of all funds, including periodic reporting to the appropriate agencies of the status of accounts; 9) Such matters as may be determined necessary from time to time by the Town Manager and the Board of Selectmen. 10)The Director of Municipal Finance, in conjunction with the Town Manager, shall be responsible for coordinating the annual Town operating budget process as well as the capital budget process. This would include activities such as requests and guidelines for department budgets, preparation of financial forecasts of receipts, working with and providing necessary advice to the Town Manager, the Board of Selectmen and the Finance Committee during their evaluation and consideration of the Town budget, consolidating and preparing the final budget submission to the Town Meeting. 11)While it is the intent of this article to create a Department of Municipal Finance under the management of a Director of Municipal Finance who initially will also be the Town Accountant, the Director of Municipal Finance may also serve as Treasurer/Tax Collector, Director of Assessing, Accountant, or any combination of the above, provided that no one person shall hold both the Accountant and Treasurer/Tax Collector positions at the same time. Likewise the officers appointed may serve in more than one capacity provided that Accountant and Treasurer shall not be combined. Submitted by the Board of Selectmen Explanation: Pursuant to the provisions of the Mashpee Home Rule Charter, Section 5-1(b) and Section 5-5, Town Meeting may adopt a By-law establishing a Department of Municipal Finance responsible for the performance of the fiscal and financial duties and responsibilities of the Town. The consolidated Department of Municipal Finance proposed by this Bylaw will consolidate the functions of the offices of the Town Accountant, Town Treasurer/ Tax Collector and Board of Assessors under the supervision and control of the Director of Municipal Finance/Town Accountant who will report to the Town Manager and who shall be appointed by the Town Manager. Each of 32