06/11/2019 BOARD OF LIBRARY TRUSTEES Minutes

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Strategic Planning • Trustees Discussion of Strategic Planning Committee Community Visioning: The diverse group of community members who attended this meeting were successful in generating thoughtful ideas. At the end of the meeting, participants were asked to write down the one most important role the library could play in the community. Consultant Deb Hoadley's report combined and organized the suggestions into a list of 14 items. Deb did an excellent job of putting a meeting report together from an overwhelming amount of suggestions. These suggestions will be used to create specific strategic planning goals. • Community Survey: The draft Strategic Planning Survey created by consultant Deb Hoadley was reviewed. She would like to launch the survey by July 9 and is interested in any questions or thoughts the Trustees have. The data gathered by the survey will help define the goals of the strategic plan. The goal of the survey is to get actionable information. Removing or combining questions to shorten the survey was discussed as a way to encourage a higher completion rate by respondents. We would like feedback on physical use of library space; extending the library out to other groups/locations, sustainability (financial, connection to patrons, environmental/repair programs). It was suggested to add a residential question: Are you a Mashpee resident? Full/part time resident? We want to know what users want in the future and are they currently getting what they want from the library. Possible methods of administering the survey will be: online through the library website, print surveys made available inside the library, and handing out print surveys or links to the online survey at grocery stores or sending home with students at schools. Kathy Mahoney suggested the possibility of doing small,micro surveys each year of the strategic plan that would focus on a specific area. We could narrow down to three or four important questions to focus on at a time. We could leave out questions pertaining to demographics. Library Director's Report Police Chief Carline would like to make safety training an annual activity for all town buildings, including the library and would include mental health aspect in the training. The library director and assistant director now have access to an application that will allow them to lock/unlock the library building without having to contact the DPW. Kathy Mahoney has spoken with the Audible Ledger about a collaboration to assist them in getting more volunteer readers by using the library for recording. The Audible Ledger suggested recording a radio play at the library and patrons would be able to be a live audience.