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MASHPEE CULTURAL COUNCIL <br /> MINUTES AUGUST 13, 2020 via Zoom <br /> PRESENT: Nina Cocomazzi, David Egel, MaryKate O'Brien, Mary Alice Stahleker, Bill Nay,Andrea Watson. Missed: <br /> Winnie Graham <br /> CALL TO ORDER <br /> The meeting was called to order by MK O'Brien at 10:00 am. MK noted that there was no one in the Zoom waiting room; <br /> she will monitor it for any visitors. <br /> MINUTES <br /> The minutes of the December 2, 2019 meeting were unanimously APPROVED on motion by D. Egel,seconded by <br /> N. Cocomazzi. (It is noted that the scheduled meeting of June 23 was not held because of COVID-19 restrictions.) <br /> TREASURER'S REPORT <br /> N. Cocomazzi reviewed the information received both from the Webinar meeting held with Massachusetts <br /> Cultural Council (MCC) on August 3 and that received via email. Everything is pushed back a month due to <br /> COVID-19: Applications will be available October 1, 2020 with a deadline of November 16, 2020. We do not <br /> know when panel books will be received. Allotment to MCC and local councils from the state will most likely <br /> be delayed until the second half of November. It was reported that the state mandates that every town <br /> receive at least $1,000 so we are assured of at least that amount. <br /> Due to COVID-19, grant monies not spent by the deadline of December 2020 can be rolled over into the next <br /> year, a change from prior years. Because of fiscal year and other dates not being in alignment, reimburse- <br /> ments from this year's grants will have to be reimbursed by October 15, 2021. Discussion ensued on how to <br /> best notify grantees who have not yet sought reimbursement of these changes. It was agreed that a letter <br /> should be sent to each affected grantee whose project is not completed to update them on changes, seek <br /> status of their project and their intention as to whether they will move forward, reapply or withdraw their <br /> request. The new reimbursement deadline of October 15, 2021 will be noted, and we would request that <br /> grantees respond to our letter no later than September 30, 2020. N. Cocomazzi and A. Watson will prepare and <br /> send such a letter. <br /> VOTE—On motion made by MA Stahleker, seconded by D. Egel, it was unanimously voted to extend the time <br /> period for reimbursement from 2020 grant cycle until October 15, 2021, <br /> MK O'Brien is unable to continue as Chair because of Mashpee school commitments. She will remain on the <br /> Council. B. Nay agreed to a second three-year term. <br /> VOTE—On motion made by D. Egel, seconded by MK O'Brien,the following were unanimously elected officers <br /> to take effect immediately. <br /> N. Cocomazzi and A. Watson —Co-chairs; MA Stahleker—Secretary; N. Cocomazzi—Treasurer <br /> NEXT MEETING <br /> Next meeting will be after September 15 with no date set at this time; most likely to be held via Zoom. <br /> ADJOURN <br /> The meeting adjourned by unanimous consent at 11:04 am. <br /> Respectfully submitted, <br /> Mary Alice Stahleker, Secretary <br />