03/23/2020 BOARD OF SELECTMEN Agenda Packet

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*DRAFT* BOARD OF SELECTMEN MINUTES 3-16-2020 REGULAR SESSION 10 Board of Selectmen Minutes March 16, 2020 NEW BUSINESS Discussion of COVID-19 Virus Conti n enc Planning: (continued) Town Manager's Update--Mashpee Coronavirus Response,, (continued) The timeline of information included the notification regarding the closure of all Mashpee Public Schools and the Governor's extension of the School closings until April 7, 2020. The Mashpee Town Hall has been closed to the public on this date, March 16, 2020. The Mashpee Town Mali remains operational without public access. It was announced that taxes can be paid online, mailed or placed in the mailbox at the Mashpee Town Hall. The due date for the payment of excise and motor vehicle tax has been extended to April 9, 2020. Information with respect to this regard shall be posted on the Town's web site: www.mash eema, ov. To limit potential risk and to remain consistent with the Governor's emergency declaration the Board of Selectmen agreed to the following policy; • Regulatory Boards should limit meetings to time sensitive and required agenda items. • Regulatory Board meetings must comply with the Open Meeting Law, but shall take the following steps to use the temporary authorization provided by the emergency declaration; Meetings will be posted as normal and the posting will note that the meeting: is closed to the public available for viewing live on MTV public comment on agenda items required to allow public input will be accommodated through an open conference call phone line that is listed on the agenda. The Board chair shall ask if there is a public comment on any agenda item that requires the opportunity for public comment. • Pursuant to the emergency declaration the requirement that a quorum of the Board be physically present for the Board to conduct business is waived and any or all of the Board members may participate in the meeting remotely. Regardless of the degree of remote participation the public must have access to the meeting as provided above. In the extreme, if all members are participating on a conference call line that line must be open to the general public. There is no change to the existing limits on deliberations being prohibited unless in a property posted public meeting. • Non-regulatory and advisory boards should refrain from meeting until further notice. Regulatory Boards include; Planning Board, Conservation, Board of Health, Sewer Commission, and Board of Assessors.