10/1/2020 FINANCE COMMITTEE Minutes

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4 Finance Committee Minutes October 1, 2020 Request for Reserve Fund Transfer from Town Manama Town Manager Rodney C. Collins respectfully requested the Finance Committee approve a Reserve Fund Transfer to the Department of Natural Resources to fund the purchase of a 25' boat that has been taken out of service unexpectedly for safety reasons. The boat is required for essential services and is a critical need to continue shellfish adaptive management practices associated to the wastewater component of the Watershed Nitrogen Management program. At this time, two vessels are inactive due to safety requirements, including hazardous wiring issues and substantial defects. The replacement of this boat is mission critical for the Department of Natural Resources. The request for funding was presented to the Capital Improvement Program(CIP) Committee. Three quotes were received and it was the unanimous recommendation of the CIP to approve the $42,764 expenditure. Typically the process would go before the CIP and presented to the voters in the Town Meeting process for capital needs. It is too late to place an article on the October 19, 2020 Town Meeting warrant, and the replacement cannot be deferred to May. With the dire need to replace the two vessels used frequently by the DNR, the Harbormaster, and Shellfish Constables a replacement program is being considered for the safe operation of all vessels. Two boats at minimum are necessary for safety, to protect the environment and to continue the shellfish aquaculture program. Included in the fleet is a pump-out boat acquired through grant funding and a vessel for the Fire Department. Donovan McElligat the newly appointed Shellfish Constable was in attendance in the absence of the DNR Director Ashley Fisher to support this request. Finance Committee member Mike Richardson, liaison to the Capital Improvement Program (CIP) recommended approval indicating the boat is necessary for essential services. Currently, there is $100,000 in this account. Motion made by Mr. Miller to approve the Reserve Fund Transfer to the DNR, Account; 01172200-5832 for the purchase of a 25' boat in the amount of$42,764. Motion seconded by Mr. Richardson. VOTE: Unanimous. 7-0. Roll Call Vote: Mr. Pettengill,yes Mr. McKelvey,yes Mrs. Furbush,yes Mr. Richardson,yes Mr. Miller,yes Mr. Brady,yes Mr. Carrier,yes Opposed, none Gregory McKelvey presiding in the absence of the Chair executed the documents submitted in triplicate form to expedite the process.