02/08/2021 FINANCE COMMITTEE Minutes

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6 Finance Committee-Board of Selectmen Minutes February 8, 2021 It was disclosed that costs associated to 75% design are anticipated to be realized on March 15, 2021. The warrant is scheduled to be executed by the Select Board on March 22, 2021. Town Meeting is scheduled to be held on May 3, 2021. It is fairly known and widely discussed the Town is expected to contract for the operation of the wastewater facility for an estimated cost of$1 to $1.5 million. Some of the functions would fall under the jurisdiction of the Water Department while operational matters would be recognized by the engineer. It was agreed the elements of the media would assist residents in absorbing the information. It was recommended the project be explained decisively to the senior population. It is unclear regarding cost overruns and the responsibility thereof for cost control. Many municipalities employ the services of a Clerk of the Works or an Owners Project Manager. Internally delegated personnel ensure charges being levied are appropriate. The Town advocates the process generally in-house and with an external hire to safeguard the level of service being provided with suitable construction practices. Members of the Finance Committee requested a breakdown of the timeline of deliverables anticipated to be secured by March 15, 2021 and a copy of information that is not included in the proposal outside of the scope of the project. It was noted the Chair of Sewer Commission has issued a timeline articulating target dates, and focus dates for staff information. The schedule is tight,but the Town remains optimistic that all will fall into place. It was agreed the information; 75% design to be provided by the project engineer by March 15, 2021 will be forwarded directly to the Finance Committee and a special meeting is likely to be called. There are multiple layers of the project scope that require additional review and refinement. Objective decisions would be presented in detail. The timeline will be a useful tool for the taxpayers outlining the schedule and sequence of the events. All parties involved in the process will receive the same information working toward a good faith group action. The Town of Mashpee is in a good position to receive substantial assistance from the Clean Water State Revolving Fund and from the Cape Cod&Islands Water Protection Fund and details are generally refined in the ongoing process. With respect to the Environmental Report preliminary work is complete and the issue of the plume has been fully vetted within the compliance process. There is no reasonable anticipation this would become a potential impediment. Analysis shows there is no meaningful impact to the landfill plume.