02/04/2021 FINANCE COMMITTEE Minutes

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4 Finance Committee Minutes February 4, 2021 Operational Meeting on Wastewater: (continued) Town Manager Rodney C. Collins explained that it is critical to keep the public informed and engaged to maintain an inclusive audience. Therefore, it is highly recommended that a Communications Specialist for the wastewater project be secured. There has been positive feedback regarding this proposal which will appear as an agenda topic of the Select Board at their February 8, 2021 meeting. Phase I of the project scope includes the installation of(6) pump stations. There is a need to confirm the availability of the pumps from the designated list, and in terms of logistics there are questions regarding access and egress from the proposed site locations. There is also a question regarding applicability to Article 97; the Home Rule Petition to ensure there are no legislative action requirements. The Town of Mashpee by vote of Town Meeting and ballot question authorized the borrowing of $2.4 million to complete the design of Phase I for the collection system and design of the wastewater treatment plant. A contract was awarded to the GHD, Inc. the engineering firm hired for this project. In accordance with the Contractual Agreement; amendment No. 2, on page 11 it is stated GHD is responsible to make payment for the boring tests. The Town of Mashpee is in receipt of a bill submitted by GHD for boring tests associated to Phase 1. This matter of concern represents a possible breach of contract and will be further reviewed. For the success of this project, it is necessary to hold operational meetings for uniformity. Detailed oversight would include the Town Manager, Assistant Town Manager,the Financial Team,DPW Director, representation from the Select Board,Finance Committee, Sewer Commission and from Planning and Construction. This would include the contracted Wastewater Consultant and the Town Engineer, funded positions. It was recommended the Wastewater Consultant commandeer the project to maintain a continuous flow of communication and oversight. It was also suggested the costs to the individual taxpayer be fully detailed. It was agreed the Finance Commission would obtain a transcript of the operational workshop, and a fact sheet which would detail the stages and the budget projections for this project.