12/15/2010 PLANNING BOARD Minutes

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i + 11r. Fudala requested clarification regarding the differences the November 1 scope of work and December 15 addendum regard ing. preferred improvement 01 ategy for the rotary, versus the letter' implication of study ofth alternatives with no conclusions. Nor. ].Mullin responded that there is no conflict because the letter is not the contract. Mr. Storrs responded that the intent is to develop a preferred approach adding.the need for -group approach. The Chair referenced `'Masbpee Rotary" located on page of the traffic scope and Mr. Storrs confirmed that it would remain in the scope. Mr. Storrs added that -many parties would need to weigh in on a rotary alternative and Mr. Cannon.agreed, noting that it would allover the Town an oppo to move forward with a preferred alternative. Mr. Mullin made a motion to accept the November 19th statement of work with the December 1 addendum, as it is tonight Mr. Koohari n seconded the motion. AU voted unanimously. Mr. Cannon confirmed that the scope of work does meet the Commission's requirements and that the staff i s ob 1 igated to-approve the scope. Discussion of Town Consultants for A4mhpee Con ons DA/Special Permit Review The Chair noted that the drab for the Development l iew/hnp ct Analysis RFP has been discussed by the Board previously and feedback has been received from Mr. Storrs in his December 1 memo recommending that the consultant review the studies rather than conduct separate studies. Cape Cod Commission staff`Was also invited to review the document to determine the aspects that would be considered by Commission staff and whether efforts would be duplicated. Mr. Fudala stated that the consultant would review the studies, as well as the project, in order to advise the Planning Board. Mr. Fudala noted that four areas were highlighted in the scope to included traffic, economic development fiscal impact, wildlife habitat and growth ement land use. Mr. Cannon noted that he was not ready-to address-the RFP on behalf of Commission staff'but stated that, as a t -party agreement, all three parties should be in the roam for all discussions surrounding the development agreement. Chairman w ygan mated that the a=ent RFP captures too much in ornnatxon and Mr. Cannon added that the bmnsportartion section offers some duplication of services. Mr. Mullin stated that a number of pre-selected vendors would be available on.the state's procurement vendor list. The Chair recommended identifying overlapping components being required by the Cape Cod Commission. Mr. Petersen suggested addressing transportation since Nor. Cannon is present. The Chair directed Board members to page 5 of the scope of work which discusses transportation planning and traffic impact analysis. Mr. Cannon referenced the second paragraph and statement 41, noting that Cape Cod Commission staff would be reviewing and analyzing the impact of the project on the convenience of access to important destinations. Regardimg statement#2 and the reference to;`real traffic-numbers," Mr. Cannon noted that it suggeststi t the applicant may need to conduct a separate traffic study and suggested that the consultant instead assess the adequacy of the traffic credits given by the Cape Cod Co r i sr n. regarding ,Mr. tenon suggested that it may be the role of the town engineer since it concerns streets within the site. Mr. Mullin added that many of the statements are description for vendors about the areas that concern the Planning Board adding that the role of the consultant will be to lain the studies rather tarn conduct the studies. Mr. Fudala agreed that-the co explain paragraph.highlights the Town's interests and that the final paragraph better describes the role of the consultant. The Chair read the first sentence of the final paragraph referencing review of the plans and traffic studies submitted-by the applicant. Mr. Cannon suggested that the Piarming board needs to feel comfortable le with the information but added that Commission staff would also be reviewing the traffic study and would be