06/15/2022 MASHPEE COMMUNITY GARDEN ADVISORY COMMITTEE Minutes

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MASRPEE COMMUNITY GARDEN ADVISORY COMMITTEE (MCGAC) MEETING MINUTES June 15,2022 7:00 P.M. Popponessett Meeting Room PRESENT Virginia Scharfenberg, Sheryl Carberry, Frank Gallello,John Carter, Lynn Harris CALL TO ORDER Chairwoman Scharfenberg called the meeting to order at 7:11 pm. Meeting Minutes for May 18, 2022—Approved unanimously COMMUNICATIONS and CORRESPONDENCE—none to report REPORTS and DISCUSSION: • Virginia Scharfenberg reported that new garden construction may start week of June 271h but will check again since HDNA, our construction contractor, has been experiencing scheduling delays due to weather. Fencing contractor should be able to adjust his installation schedule accordingly. Materials purchases and donations are being coordinated with Catherine Laurent, DPW Director. • Virginia will remind Catherine that the shed lock needs to be replaced as soon as possible. • Sheryl Carberry reviewed revised 2022 charts for the existing 20 beds and the new 14 beds. The Board approved them with a couple of minor edits on the existing beds chart. Copies of revised charts will be sent to all gardeners and will be posted in the shed. • Three of the existing beds were reported not to have yet been planted. #10 has now been prepped and is ready for planting by the new gardener. #14 has a new gardener-Virginia awaits a return call and will inform her she needs to plant by weekend of June 25'or we will reassign her bed. #11 has a renewed gardener—Virginia will call and inform her she needs to plant by weekend of June 25th or we will reassign her bed. If necessary for communication purposes a letter will be sent with deadline to the 2 gardeners. • The Board determined that Rules & Regulations need to be referenced when dealing with garden situations and all members need to understand the parameters. More strict enforcement will commence immediately. • The Board approved the pro forma text of a series of 3 letters to be used when someone has not planted or maintained their plot, or there is a situation that warrants Board attention. Each has a deadline for compliance and is accompanied by a copy of the Rules& Regulations with appropriate items circled. The first asks if they need assistance;the second states they have 10 days to comply;the third dismisses them from the garden. • The 3 existing Compost Bins still need to be removed.Virginia can send out group email offering them to a gardener if they are removed within a specified period of time. • Virginia is checking with the Town on relevant policy regarding individuals' use of Town property for their own purposes. • Lynn Harris, whose 3-year Board term ends this month, has agreed to stay on for a while and to be reappointed by the Town with the understanding that she can submit her resignation any time. She had initially planned to retire from the Board this month. Virginia will notify Stephanie Coleman in the Select Board's office. 1