05/11/2023 HOUSING AUTHORITY Minutes

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The General Session of the Mashpee Housing Authority Board of' Corm-russioners reconvened at 5:43 PM with the following inernbers present Jill Allen, Mary I.eClair, Kevin Shackett, and Richard Klein. 3. Approval of Previous Meeting's Minutes: Ms. Allen entertained a motion to approve the general session minutes of'April 13, 20231. Mr. Klein moved to approve the minutes of the general session of April 13,2033,seconded by Ms. LeClair. Motion Carried 3-Ayes, 0-Nays, Kevin Shackett-Abstained. Ms. Allen then entertained a motion to approve the special session minutes of April 27, 2023. Ms. LeClair moved to approve the minutes of the special session of April 27, 2023, seconded by Mr. Klein. Motion Carried. 3- Ayes, 0-Nays, Kevin Shackett-Abstained. 4. rreasurer's Report, Warrants: Ms. Conn reviewed the quarterly financials ending 3/31/2023. Mashpee's reserve levels dropped below 35% down to 33.54%, she has implemented a freeze on all expenses that are non-emergency, and the reserve levels are expected to be back above the 35% threshold before year-end. The MRVP program has a. 2,72%reserve level. Ms. Allen moved to approve the 3/31/2023 quarterly financials as presented, seconded by Ms. LeClair. Motion Carried. 4-Ayes, 0-Nays. The board reviewed the warrants of April 2023, Ms. Allen moved to approve the April 2023 Warrants, seconded by Ms. LeClair. Motion Carried. 4-Ayes, 0-Nays. 5. Executive Director's Report & UnqdAates: Ms. Conn reported that there are five rents Outstanding, one is deemed to be uncollectible,and court proceedings are underway. There are Currently no vacancies. Ms. Conn will soon be advertising for a part-thrie Resident Service Coordinator but is still considering Outsourcing the position. The board inquired about the rate of'pay and.hours, which is expected to be 18 hours per week at approximately $20.00 per hour. Capital project updates, the ARPA project for Breezy Acres Sidewalk & Catch Basin is going out to bid, and the building envelope project at Breezy Way is alniost ready to go Out. to bid. 6. 'Old Business: Ms. Conn reported that the septic inspection has been completed but she does not yet have the report on the existing system. The board discussed asking HOUSilIg Assistance Corporation or Preservation of Affordable Housing about the recent septic installed at Brewster Woods. Mr. Klein reported that the ("R.' is adding a member at large to their committee, and that a recent presentation regarding Disc (31olf was discussed. The I,EAN energy improvements are almost complete. Ms. Conn will review the OIG training schedule and update the board via e-mail or at the next meeting. Ms. Conn reminded board members and the public that the Mashpee I IOUSing Authority Board of Commissioners requested the OIG Investigation once it was determined that proper procurement may not have been followed. The Management Prograrn covered the payments of$73,000. The board briefly discussed the history ot"current and discontinued programs administered by the I lousing Authority, such as the, Housing Assistance Program, and a Section 8 Program, all operated under the Management Program. Ms. Conn will update the spreadsheet tracking the recommendations and present it at the next board meeting.