10/24/2023 SELECT BOARD Minutes - Laserfiche WebLink

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October 24, 2023 Select Board Minutes (APPROVED November 13, 2023) 2 Mashpee Select Board Minutes Special Meeting October 24, 2023 Present: Select Board Members: Chair John J. Cotton, Vice-Chair Thomas F. O'Hara, Clerk Carol A. Sherman, David W. Weeden (VIA ZOOM), Michaela Wyman-Colombo Also Present: Town Manager Rodney C. Collins, Assistant Town Manager Wayne E.Taylor Town Counsel Patrick Costello (VIA ZOOM); State Representative David Viera, Town Clerk Deborah Kaye Meeting Called to Order by Chair Cotton at 3:30 p.m. Mashpee Town Hail, Waquoit Meeting Room PLEDGE OF ALLEGIANCE MOMENT-OF-SILENCE NEW BUSINESS Discussion of Publication dof November 7s 2023 Election Notice and «Possibleµ Remedial Action Relative Thereto ._. ._.� Town Manager Collins explained that due to a failure to put notice of the Special Election Warrant into the newspaper thirty(30) days prior to the November 7, 2023 Special Election that a defect exists with election procedures according to Bond Counsel and Town Counsel. There are two ways to correct the defect: - Legislative route: filing special legislation - Cancelling the November 7, 2023 date and rescheduling the election Also, Town Manager Collins met with Representative David Viera, Town Clerk Deborah Kaye, Town Treasurer Craig Mayen and Finance Director Dawn Thayer last week to discuss the various options. It was made clear that in order to meet deadlines for the requirements of the State Revolving Fund (SRF) filing deadlines that the legislative route or new election date would have to be completed by December 1, 2023. This is in order to facilitate contracts being filed, etc in time for the May, 2024 Town Meeting. Representative David Viera,Town Counsel Patrick Costello and Town Clerk Deborah Kaye gave the following information to the Select Board — Viera:The legislative action is just ministerial in nature, this happens often, he asked for clarification if the warrant was posted by a Constable of the Town, and just not in the newspaper. It was confirmed that it was posted in a timely manner. The language of the legislative act has been drafted and it was confirmed that Senator Susan Moran is on board to file in the Senate after the fling by Rep. Viera in the House. Vote is not guaranteed, but should be complete by December 1. Costello: Legislative action is just ministerial in nature, happens a lot and turns around quickly. Kaye: Apprised of the failure to publish the notice in the paper on October 19, 2023, spoke to Treasurer Craig Mayen and Bond Counsel and was advised of the simple fix of the administrative error by the legislative action. Hard to do a new election date prior to December 1, 2023. Select Board Member Wyman-Colombo the Board is meeting now,so we can set a new election date today. Mr. Cotton agreed. Ms. Kaye stated that a new election would cost over$7,000 and that over that amount had already been spent for the original November 7, 2023 Special Election.