11/06/2023 CHARTER REVIEW COMMITTEE Minutes

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5 *Monday, November 6, 2023 Charter Review Committee Minutes* The Committee discussed the definition of Local Newspaper, referring to the Cape Cod Times and Mashpee Enterprise. Rodney Collins liked the idea of the Town Website in addition to the bulletin boards being the official place for postings. Section 1.7 (h) the definition of Local Newspaper should remain the same. The definition of (o) Town Bulletin Boards should include electronic postings. Mary Waygan referred to section (k) Quorum, some committees, boards have vacancies, and should the Committee consider adding the "majority of all current members". This was flagged for legal review. The Committee discussed the word Town should be used throughout the Charter when referring to the Town of Mashpee, this will be included under global changes Cathy Lewis asked if Chairs of the Boards would have access to the electronic bulletin board.The Town Manager answered that there is a tight control on that and the Town isn't going to deviate from that system. It's about the integrity of the system. Each committee would have a staff liaison or department. Rodney Collins again strongly suggested getting wording from legal counsel. The Committee is looking to expand this definition to include widely accepted forms of communication. The current physical bulletin boards are located at Town Hall, Water District, Senior Center, Post Office and Library.The weekly meeting notices are posted not the agendas, but agendas must be posted for 48 hours. It was also noted that the Select Board can change the venue for the meeting notices without changing the Charter. Mary Waygan suggested replacing the definition of Town Officer with Town Counsel's definition Waygan: include all elected and appointed members of Town boards, commissions, committees established/authorized by statute Charter, or Bylaw; elected individual office holders and appointed department heads (as "departments" are established within the Town's administrative organizational structure from time to time). Assistant department heads would only fall within the definition of Town Officer while serving or acting in the capacity as depart head due to the absence, disability, or other inability of the duly appointed department head to act on the Town's behalf (otherwise, an "assistant" department head would not have charge of his/ her office or department). Do not include Town Clerk. Current changes to Charter will be kept listed on a live document. The next meeting will be November 27t" at a location to be determined. Motion to adjourn made by Carol Sherman, motion seconded by Darlene Furbush: