10/23/2002 CEMETERY COMMISSION Minutes

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Cemetery Commission n Meeting in Minutes October 2 ,2002 Members present: Ernie Virgilio, Charles Hinckley Others: C ath eri ne Laurent E. Virgilio called the meeting to order at :20 p.m. Discussion began with the FY03 Budget. C. Laurent pointed out that a budget was not approved at the last Town meeting and mentioned that the money in the perpetual care account from the purchase of plots can be used for maintenance per approval at a Town Meeting. E. Virgilio suggested that an article be submitted for the December ber special Town meeting requesting usage of the funds. A vote was taken.and both members agreed. E. Virgilio questioned whether the Commission would have an opportunity to propose a budget for the May Town meeting. C. Laurent explained that the Selectmen's office has not requested budgets at this time but assumed they will do so in early December. C. Laurent explained that sbe believes there is a discrepancy in the remaining funds in the cemetery construction accounts. The balance of$17, 202.11 according to the Accounting Dept. is about $25,000.00 lower then she had anticipated because there were four separate appropriations at the Town meeting for construction of the Cemetery.r. The balance only shows one appropriation. She has requested that the Accounting Dept. look into this matter. E. Virgilio requested a later be seat to the Town Accountant from the Commissioners. The letter should be focused on why the Commission needs to know the correct balance. The project priority list for the cemetery was reviewed. The Commissioners discussed the purchase of a mower to be used at all cemeteries. The Commissioners agreed on the purchase. C. Laurent informed the Commissioners that benches and trash receptacles have been purchased. She explained that some work will be performed on the patio to extend the stone around the columbariurn and that taking it all up would be a major expense. E. Virgilio pointed out that at some point the work should be performed clue to liability issues. A vote was taken to approve the project priority list and both members agreed. The Commissioners reviewed the submitted cemetery names. E. Virgilio stated he liked "Great Oak Cemetery"and "Great Fleck woods Cemetery." The Commissioners agreed on"Great beck woods Cemetery. The minutes of the September 13, 2002 meeting were approved. The next Cemetery Commission meeting will be held on November 13, 2002. Update with the Board of Selectmen is on November 18, 2002. The meeting adjourned at 4:00 p.m.