10/8/2002 BOARD OF LIBRARY TRUSTEES Minutes

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i BOARD OF LIBRARY TRUSTEES REGULAR MON LY MEETING TNG TUESDAY, OCTOBER 8.2002 MASHP E LIBRARY MEE'T'ING ROOM Present: Ann MacDonald-Dailey, Alice Raupplus, Carlo D' ste, Gary Eynatian(arrived 6:55 p.m.), and Helene DeFoe, Library Director. Absent: Dianna Smith,Mimi Marsh, and David Burton,, The meeting cane to order at 6:35 p.m. Reports Helene DeFoe,, Library Director, gave a rundown.of the new system. She said Firm Ill said CLAMS' migration to their system was one of the cleanest processes they've seen. Helene noted they had a problem with,the system...there was a glitch that wiped out all locations, which rade for a disconcerting day. The other libraries of course encountered same glitches. workflow patterns have changed. They're rearranging tasks to make things work more smoothly. For instance, deliveries now done in front because that's where receipt printer is located. Helene expects to encounter less glitches down the road. She showed"Item Paging Dist"and said this method is impressive. they can go in multiple times. Some people getting book in one day; it's much speedier system. The "View/Hold"enables Helene to see outstanding"holds" and she can quickly do a remedy if a request falls through the cracks and doesn't link up with an available item. She noted it is frustrating that you can't see circulation history. She said their general consensus is that all like the new system much better. Helene mentioned statistics reports and said interesting to compare to other libraries,but she can't get only Mashpee breakdown yet. Had no training on report function yet. Helene feels there's a lot of potential here. Helene distributed copy of Janet urke's monthly report. Janet is In the middle of school visits. Copy of the report is attached to these minutes. Helene advised that Upper Cape Cod Reporter Lois Dempko talked with her and gave her the impression Joyce was in favor of her meeting with Department Heads. The feeling was Lois took liberties. Helene said she is cautious and so she discussed topics about herself. Joyce's point: Be careful how you phrase things. Helene�s interview appeared in Upper Cape Cod paper. Helene is working on annual fornns that have to go to Board of Library Commissioners to qualify for state aid. First part is due in September and Helene gave examples of Maes of statistics they ask for. The second part is due in October and is heavy statistics geared towards financial data. In order to stag certified you have to spend 19% of budget on